Administrative Assistant

Lockton, Inc.

Job Summary:

Position Summary: We're looking for a reliable and detail-oriented Administrative Assistant to support a dynamic team of professionals. This role is ideal for someone who thrives on organization, enjoys being a go-to resource, and takes pride in helping the office run smoothly. You'll handle a wide range of day-to-day administrative tasks and play a key role in keeping the team organized, informed, and on schedule.

Key Responsibilities:

Prepares simple documents (e.g., letters, emails, spreadsheets, and forms with proper spelling and formatting)
Answers phone calls, takes messages, and directs calls to the right person.
Helps with expense tracking including collecting receipts, preparing reports, tracking reimbursement and reconciling corporate credit card transactions using Concur.
Handles check requests.
Schedules meetings and appointments on calendars.
Helps set up meeting rooms, order food or supplies, and schedules lunch or event reservations.
Books basic travel (e.g., flights, hotels, and car services).
Helps with event or training sign-ups and registration forms.
Coordinate carrier and vendor events which include communicating with carriers and vendors, calendar management and event setup.
Plans and coordinates team dinners, client meals, and small events, including making reservations, managing guest lists, and ensuring all logistical details are handled smoothly.
Keeps contact lists and client records updated.
Works with other team members to help complete tasks and small projects.
Organizes and files paperwork (both digital and physical) and helps with archiving old files.
Assists with putting together simple presentations or proposals.
Keeps information private and follows rules for handling confidential materials.

Requirements:

Qualifications:

Bachelor's degree in a business-related field preferred, or equivalent experience.
3-5 years of experience in administrative or team support roles.
Proficient in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
Exceptional attention to detail and accuracy.
Strong communication skills-both written and verbal-with the ability to interact professionally across all levels of the organization.
Excellent organizational and time management skills; able to juggle multiple priorities and meet deadlines in a fast-paced environment.

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Vacancy posted 2 days ago

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