Accounts Payable Clerk

Accounts Payable Coordinator

Grow Your Career with a Company That Invests in YOU TRIO Electric is one of the leading electrical design, construction, and service firms in Texas. We are a full-service electrical contractor focusing on commercial and light industrial projects. In house, we boast both a professional engineering team and a 24/7 emergency service team. We are a member of the National Independent Electrical Contractor's Association (IEC).

The purpose of the Accounts Payable Coordinator is to assist the accounting department with all aspects of construction billing and collections in addition to performing other accounting and clerical duties.

Tasks

Accounts Payable

• Set up customers and ensure credit worthiness
• Take out jobs in accounting system and ensure all required job information is obtained and input into the system accurately and timely
• Assist in ensuring sales tax requirements of the project and processing of appropriate sales tax forms when required
• Timely and accurately input contracts, budgets and change orders while ensure appropriate approvals
• Issue certificates of insurance to customers while maintaining a tracking system for special endorsements and other specific insurance requirements (i.e. OCIP, CCIP)
• Maintain and improve filing and management of documents related to billings and contracts
• Accurate and timely processing of Lump-Sum (AIA billings), Time & Material and Cost-Plus projects
• Accurate and timely processing of waivers, notices and liens for all projects, including notarization of related documents when required
• Perform collections on outstanding balances, including, review, follow-up and documentation and communication of status
• Reconciliation of accounts receivable sub-ledger to general ledger
• Maintenance of customer accounts
• Depositing of cash receipts

Various Clerical Tasks

• Prepare accounting items and checks to be mailed out
• Open mail daily and sort statements, checks, and invoices
• Distribute mail daily according to department
• Protects organization's value by keeping information confidential
• Maintain sensitive files and records
• Back assist receptionist
• Provide administrative support for the accounting department including but not limited to copying, scanning, filing, faxing, word processing, spreadsheets, handling confidential information
• Handle special projects as assigned
• Other job duties will be assigned

Skills & Abilities

Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

Business Software Knowledge of business software including MS Word, Outlook, PowerPoint, Excel, and Access; Internet browsing to find information

Accounting Basic knowledge of accounting process and principles

Communication - Strong written and verbal communication skills

Time Management Managing one's own time

Problem Solving Uses critical thinking to find solutions for problems

Detail Oriented Catches mistakes and corrects them before others do

Self-Starter able to work with little supervision/direction in a demanding environment

Organized keep an easy to follow filing system (both electronically and hard copy)

Service Orientation Actively looking for ways to help people

Ethical conduct Conduct one's self in an ethical and responsible manner

Education & Experience

Associate's degree in Accounting or related field

Minimum of 2 years of construction accounting experience or equivalent combination of education and experience

Training or experience in computer applications