Administrative Operations Specialist (Document Management)

Job Description

Job Description

Step into a Administrative Operations Specialist (Document Management) role with this state agency, where your skills will directly support high-level operations and executive leadership. This is an opportunity to build your professional experience within a respected government agency, offering stability, purpose-driven work, and the chance to contribute to public health initiatives that impact millions of New Yorkers.

Who You Will Be Working With
You will be supporting executive-level staff within this agency. This team is fast-paced, mission-driven, and committed to public service. The work environment is collaborative and professional, with a strong emphasis on adaptability and communication.

The Peak Performers Difference

• Qualified applicants with chronic medical conditions and/or disabilities receive priority placement.
• Comprehensive medical, dental, and vision insurance coverage available from the first day of the month following 60 days of employment.
• Our employees may participate in a 403(b)-retirement plan.
• We pay weekly through direct deposit.
• In business since 1994 and thousands of job placements.

Major Duties

• Provide high-level support by preparing reports, managing correspondence, coordinating information requests, and maintaining confidentiality.
• Coordinate calendars, schedule meetings and conference calls, receive visitors, and ensure efficient daily office operations.
• Screen and route incoming correspondence, monitor follow-up actions, and ensure timely responses.
• Create, edit, and format professional documents, reports, and spreadsheets using Microsoft Word and Excel.
• Maintain accurate databases, tracking systems, and paper and electronic filing systems while performing high-volume data entry and document processing.
• Provide administrative and technical support by troubleshooting staff issues, including basic IT concerns, and processing mail, scanning, faxing, emailing, and uploading documents.

What We Are Looking For

Minimum qualifications:

• High school diploma or equivalent required.
• At least two years of experience in a professional office environment.
• Proficiency in Microsoft Office, with strong skills in Word and Excel.
• Experience entering, maintaining, and retrieving data from electronic databases.
• Strong organizational, time management, and report preparation skills.
• Ability to work independently and collaboratively while managing multiple competing priorities.

Preferred Qualifications:

• Microsoft Office certification.
• Experience with computer information systems and basic computer programming.

Exciting Opportunity Details

• Rate: $23.00 per hour
• Length of engagement: 1-year contract with the possibility of extension
• Days/Hours: Monday–Friday, 8:00 AM–5:00 PM
• Location: Albany, NY (12206)

Applicants for employment with Peak Performers must possess work authorization that does not require sponsorship for a visa now or in the future.

Peak Performers is an equal opportunity employer and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law. Peak Performers does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.

Custom Job ID: 27-NY-PO3038

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