Senior Administrative Assistant

Senior Administrative Assistant

Job No: 503784

Work Type: Staff Full Time (1500 hours or greater)

Location: Dayton, OH

Category: University Staff

Department: Counselor Education - 210400

Pay Grade: 10 - Non Exempt

Advertised: August 07, 2026

Applications close:


Position Summary:
Join the School of Education and Health Sciences as a Senior Administrative Assistant!

The Senior Administrative Assistant coordinates all departmental functions for the Department of Counselor Education and Human Services (EDC). This role supports the department chair, faculty, and adjuncts with all administrative needs and oversees the department's day-to-day operations. This position provides direct supervision of the department's workflow including supervision of graduate student workers.

In addition, the position coordinates the admission process for graduate programs offered by the department and schedules classes by working with the chair and faculty to provide efficient and effective programs and advising. The Senior Administrative Assistant, through understanding of department and organizational operations and procedures, assists students and others by solving concerns relating to scheduling, advising and admission.

The Department of Counselor Education and Human Services develops practitioners committed to promoting individual and community growth. EDC contains four (4) graduate-level programs and a combination of online and in-person courses. Currently, there are 8 full-time faculty and 45 adjunct faculty. This department, in addition to an on-campus location, also extends to a satellite location in the Columbus area.

Minimum Qualifications:
- High school diploma or GED
- Four (4) years of office experience
- Basic budget skills
- Proficiency in Microsoft Office and Google Suite
- Strong communication, time management and organizational skills
- Proven excellence in multitasking, prioritizing and detail orientation
- Ability to work well as a team member with honesty and integrity

Preferred Qualifications:
While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

- Bachelor's degree in related field
- Experience supervising student emplolyees and part-time staff
- Proficiency with systems specific to the University of Dayton such as Banner, Salesforce, DegreeWorks, Courseleaf, CIM, PIM and Cognos
- Experience providing administrative support in an academic setting
- Strong organization, analytical and problem-solving skills with the ability to manage multiple priorities and deadlines
- Affinity for the values central to the Marianist environment, including inclusive excellence

Special Instructions to Applicants:
To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Closing Statement:
Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.

Whatsapp Facebook LinkedIn Email App