Event Specialist

Event Specialist

Reporting to the Director of Alumni and Parent Programs, the Event Specialist develops and executes Regional Events and Parent Engagement Programs. This position works a number of evening and weekends, including Alumni Weekend, Homecoming, Family Weekend, and Orientation/Passage. This is a full-time position and pays $50,000-$53,000 annually.

Duties and Responsibilities

Regional Events

• Partner with the Director of Alumni and Parent Programs to develop and implement the annual strategy for Regional Events, informed by best-practice research, program evaluation, alumni surveys, and volunteer feedback.
• Plan and execute events that highlight Wheaton's mission and impact through academic, cultural, athletic, and social programming
• Recruit, train, and manage volunteers while cultivating meaningful relationships on behalf of the College.
• Develop and implement marketing plans for events; oversee event registration, attendance tracking, and data management.
• Maintain accurate records related to speakers, event locations, volunteer involvement, and program content.
• Travel as needed to manage on-site event logistics, including coordinating speaker materials, schedules, and travel arrangements

Parent Engagement

• Collaborate with the Director of Alumni and Parent Programs to develop and implement strategy for parent engagement programming
• Partner with campus departments to ensure coordinated and consistent messaging to parents, including the monthly parent newsletter and webpages
• Plan and execute parent programming for Passage Orientation, Family Weekend, and other parent-focused events throughout the academic year

Qualifications

• Bachelor's degree required (Wheaton College preferred).
• Demonstrated ability to coordinate events, manage volunteers, and develop engaging programming.
• Highly organized with the ability to manage multiple priorities and track details effectively.
• Strong interpersonal, verbal, and written communication skills.
• Proficiency with Microsoft Word, Excel, and web content management.
• Valid driver's license.

Faith Qualifications

• Affirmation of the Wheaton College Statement of Faith as a faithful expression of one's own theological convictions
• Affirmation of the biblical standards for Christian character and God-honoring behavior described throughout the Wheaton College Community Covenant, and promise to adhere to them in personal practice
• Support of the Wheaton College Christ-Centered Diversity Commitment, the Gender Equity Vision Statement, and the College's Convictions on Human Sexuality. These commitments can be found on the Wheaton College website.

Physical Requirements

The employee is regularly required to sit, talk, and hear; and frequently required to use repetitive hand motion, handle objects, and stand, walk, reach, bend, or lift up to 30 pounds.

Classification

FLSA Status: Exempt