Part Time Office Administrator

Job Description

Job Description

Part-Time Front Desk / Office Administrator

In-Office | Irvine, CA | Up to 20 Hours per Week

Join Our Team

At Steelforce America , we believe We Succeed as One . As part of the global Steelforce organization, we combine international strength with local expertise to serve customers across North America. Our culture is built on collaboration, transparency, accountability, and teamwork—and we're looking for someone who shares those values.

We're seeking a friendly, organized, and proactive Part-Time Front Desk / Office Administrator to be the welcoming face of our Irvine office while supporting daily administrative and office operations. If you enjoy creating a positive workplace experience and thrive in a fast-paced environment, we'd love to hear from you.

What You'll Do

Front Desk & Office Operations

• Welcome visitors, clients, and vendors with professionalism and exceptional customer service
• Answer and direct incoming calls and respond to general inquiries
• Receive, sort, and distribute mail and packages
• Maintain an organized, professional, and welcoming office environment
• Order and manage office supplies, kitchen supplies, and office inventory
• Coordinate lunch orders and office catering for meetings and events

Administrative & Executive Support

• Manage calendars and schedule meetings for leadership team members
• Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries
• Assist with meeting preparation, logistics, and follow-up
• Support management with various administrative projects and tasks

Office & Client Coordination

• Schedule conference rooms and ensure meeting spaces are prepared and presentable
• Coordinate with vendors, service providers, and delivery partners
• Assist with client meetings and help ensure a positive visitor experience from arrival to departure
• Support smooth day-to-day office operations and workplace organization

What We're Looking For

• Previous experience in a front desk, administrative assistant, office coordinator, or similar role
• Strong organizational skills and the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Professional, personable, and customer-service oriented
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency with Microsoft Office applications and calendar management tools
• Experience working in a client-facing or fast-paced office environment preferred
• Availability to work approximately 4 hours per day, Monday through Friday