Event Coordinator

Job Details

Job Title: Wedding and Event Coordinator
Location: Bedford NY

Job Type: Full-Time

About Us:

Sunday Hospitality is a highly regarded, fast growing hospitality company owning renowned restaurants Sunday in Brooklyn, Rule of Thirds, Bedford Post Inn, The Dynamo Room and operating The Hotel Chelsea's Cafe Chelsea, Lobby Bar, Teruko and El Quijote. Our booming events program specializes in creating unforgettable experiences for our clients, whether it be a wedding, large corporate function with group rooms, or intimate seated dinner. Our commitment to excellence, attention to detail, and passion for exceeding expectations have made us a leader in not only the restaurant industry, but also the events industry. 

Job Description:

The Coordinator will be responsible for managing and coordinating all aspects leading up to the Event or group room booking. Starting six months out from their big day, you’ll work closely with couples to plan and coordinate every detail, ensuring their event vision comes to life seamlessly. Your role will involve event planning and admin support for the Sales Manager, ensuring that each event and group program is planned smoothly during the lead up, passed off to the Event Operations Manager, and ends with exceeding client expectations.

Key Responsibilities:

• Work closely with Senior Event Sales Manager to ensure efficient and seamless planning of Events and Group Rooms
• Support client communications relating to the sales cycle for weddings, events, and groups, ensuring the highest quality experience for clients is consistently delivered
• Work directly with couples, planners and vendors to help bring their vision to life at our venues
• Update BEOs, created printed menus, floorplans, and any other event documents to share with respective management and BOH teams for upcoming events
• Assist with site visits
• On-site event presence for clients as needed
• Compile event files for the upcoming week
• Process deposits and keep track of each client's payment schedule 
• Collaborate with the front desk, kitchen and service teams to coordinate details, including arrival and departure times, menus, staffing, and setup
• Maintain relationships with existing clients and build new relationships to drive repeat business
• Monitor and report on client feedback
• Handle any issues or challenges that arise during events with professionalism and a solution-oriented approach

Qualifications:

• 2+ years of experience in event admin role or event planning role, preferably in an event planning, restaurant or hospitality setting.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced environment and manage multiple events simultaneously.
• A passion for weddings, food, hospitality, and creating memorable experiences for guests.

What We Offer:

• Health, dental, and vision insurance.
• Opportunities for professional growth and development.
• A positive and collaborative work environment.
• Employee discounts on dining.

Compensation Details

Compensation: Salary + commission ($60,000-65,000) 

Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Dining Discounts

Required Skills

Event Coordination

Project Management

Client Communication

Wedding Event Planning

Time Management

Admin Support

Updating Event Documents

Payment Processing