Student Success Engagement & Administrative Coordinator

The Student Success Engagement & Administrative Coordinator provides operational, communication, and student-engagement support to the Advising and Student Success teams, as well as executive support to the Vice Chancellor of Student Affairs and Marketing. This position assists with coordinating student outreach efforts, supporting retention initiatives, managing departmental communication workflows, providing departmental office support, providing office and executive administrative support, coordinating meetings and projects, and facilitating student success programming and events.This role serves as a key support position focused on improving student connection, communication, and engagement while ensuring efficient daily operations and administrative coordination across Advising, Student Success, and the broader Student Affairs division.Hourly Range: $15-20 (based on education and experience)Job Description:Student Outreach & EngagementAssist with semester-based communication campaigns and outreach initiatives designed to support student persistence and retention.Utilize texting, email, phone, and CRM communication platforms to engage students and support persistence initiatives.Monitor outreach responses and assist with routing students to appropriate campus resources and staff.Support communication efforts tied to student success habits, key academic deadlines, and campus engagement opportunities.Assist with outreach tracking and reporting efforts.Administrative & Executive SupportProvide administrative support to the Vice Chancellor of Student Affairs and Marketing, including scheduling assistance, meeting coordination, document preparation, and management of routine communications.Assist with coordinating logistics for student affairs meetings, campus events, leadership initiatives, and special projects.Prepare meeting agendas, materials, reports, presentations, and correspondence as requested.Support purchasing requests, invoice processing, travel coordination, and other administrative functions within the Student Affairs division.Maintain organized records, files, and documentation related to departmental initiatives, projects, and compliance requirements.Assist with monitoring and responding to inquiries received through Student Affairs communication channels.Administrative & Operational SupportAssist with scheduling appointments, coordinating meetings, and supporting departmental calendars.Provide front-line customer service support for students in-person, by phone, and electronically.Assist with maintaining student records, communication logs, and outreach documentation in compliance with FERPA guidelines.Support data entry, tracking, and organization related to advising, retention, and student engagement initiatives.Collaboration & Team SupportWork collaboratively with Advising, Student Success, and other student support offices to support coordinated student outreach efforts.Assist with special projects and departmental initiatives related to student retention, persistence, and engagement.Education, Experience and other requirements:Education and ExperienceAssociate degree preferred. High School Diploma or GED and at least 2 years of office experience required.Previous experience in customer service, office support, student services, higher education, or communication-related roles preferred.Experience working with students, communication platforms, or outreach initiatives is a plus.Skills & QualificationsStrong interpersonal and communication skills.Ability to engage professionally and empathetically with students from diverse backgrounds.Strong organizational skills and attention to detail.Ability to manage multiple tasks and communication workflows simultaneously.Comfortable using Microsoft Office Suite, email systems, spreadsheets, and student information/CRM systems.Ability to work independently while also collaborating effectively within a team environment.Ability to maintain confidentiality and handle sensitive student information appropriately.Proudly named a Louisville Business First's 2025 and 2026 Best Places to Work - Ivy Tech Community College, Sellersburg.Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:Health & WellnessMultiple medical plan options paired with a Health Savings Account with a generous employer contributionDental plan with no-cost preventive services and coverage for orthodontiaVision plan with low-cost exams and allowances for glasses or contact lensesEmployee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resourcesWellness program with opportunities to earn $250 in Wellness RewardsFlexible Spending Accounts for healthcare (limited purpose) and dependent careRetirement & Financial Security10% employer retirement contribution, fully vested after two yearsBasic life insurance equal to annual salary paid by the College, with optional supplemental coverageShort-term and long-term disability benefitsEducational BenefitsFee remission for employees, spouses, and dependent childrenTuition assistance for undergraduate, graduate, and doctoral programsPaid professional development opportunitiesWork‑Life BalanceGenerous paid time off, including vacation, sick leave, holidays, and winter recessFlexible work arrangements where availablePaid childbirth recovery leave (8 weeks)Paid parental leave (4 weeks)Additional PerksEligibility for Public Service Loan ForgivenessAdditional discounts on gym memberships, transportation, and various retail servicesIvy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights. #J-18808-Ljbffr Ivy Tech Community College