Administrative Assistant III

Bank Of America Administrative Support Role

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates' physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Support 6-8 Bands 2&3 employees with minimal indirect support for their direct reports

Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners

May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment.

Manage multiple objectives, projects or activities all at once

Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence

Proactively manage executive calendar, key deadlines, delivery commitments, routines

Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges

Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed

Assist in organizing and executing All Hands/Staff Meetings

Maintain email distribution groups / Update orientation slides and org chart monthly

Assists with on-boarding of employees and contractors as well as coordinating employee events

Communicates with executives and line management to gather and convey relevant information

Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment

Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner

Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments

Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills

Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

3-5 years of experience providing administrative support at the senior management level

Significant time management, multi-tasking and prioritization skills Highly organized with strong attention to detail

Ability to work effectively under pressure and time constraints Strong written and verbal communication skills, ability to interface with Senior Executives

Advanced skills in Outlook and other MS Office programs (Teams, Excel, Word, PowerPoint, OneNote, Visio)

Experience using CoPilot and other AI tools

Knowledge of Bank of America systems including: Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, ARM, etc. Concur or similar experience processing travel and expenses

Administrative Services

Attention to Detail

Customer and Client Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Office Administration

Problem Solving

Facilities Management

Oral Communications

Recording/Organizing Information

Research

Written Communications

1st shift (United States of America)

Hours Per Week: 40

Pay Transparency details

US - IL - Chicago - 110 N Wacker Dr - Bank Of America Tower Chicago (IL4110), US - NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100)Pay and benefits informationPay range$25.00 - $52.34 hourly pay, offers to be determined based on experience, education and skill set.Predictable payThis role is compensated with a base salary and is not incentive eligible.BenefitsThis role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.