Bilingual Spanish - Data Entry Clerk

Bilingual Data Entry Specialist

LHH Recruitment Solutions is seeking a Bilingual Data Entry Specialist who will play a critical role in ensuring the accurate, compliant, and timely flow of our clients import/export documentation between the U.S. and Mexico. This position supports customs compliance, shipment validation, permit coordination, and cross-border transfers by entering, validating, and maintaining detailed data within the Mexican Customs Broker system and internal databases. Accuracy, bilingual fluency, and strong understanding of cross-border regulatory requirements are essential.

Location: Laredo, TX 78046

Schedule: MondayFriday, 8:00 AM5:00 PM (overtime may be required)

Compensation: $24/hour (W2) Depending on Experience

Language Requirement: Bilingual English/Spanish (fluent)

Key Responsibilities

• Review and validate shipping documentation for accuracy; report discrepancies to Shipping leadership.
• Enter complementary data into the Mexican Custom Broker system to initiate the "pedimento proforma" (draft customs declaration).
• Confirm shipment specifications and special requirements under Mexican law (NOM compliance, special identifiers, preferential treatment, permits, certificates).
• Maintain and update data in the "pedimento proforma" (draft customs declaration) and release to customs brokers for validation and duty processing.
• Compile and validate information needed to generate the legal Mexican Pediment.

• Support the process for obtaining special import permits and maintain updated permit records.
• Complete U.S. Customs & Border Protection documentation for export/import needs and avoid delays at crossing.
• Prepare and submit Electronic Export Information (EEI) to the U.S. Census Bureau and obtain ITN/EEI confirmations.
• Properly document bonded (In-Bond) merchandise and ensure timely communication with CBP.

• Coordinate shipment transfers with Logtec and carriers, ensuring compliance with DOT and U.S. CBP regulations.
• Ensure full compliance with U.Mexico border crossing regulations and resolve issues raised by border officers.
• Apply proper customs procedures for return shipments from the U.S. to Mexico to prevent unnecessary duties.

• Maintain all shipment records and documentation in accordance with compliance standards.
• Process rectifications of Mexican pediments due to customer discrepancies (price/quantity adjustments).
• Document HAZ-MAT safety codes for materials crossing the border.
• Contribute to ISO 9001 quality initiatives and continuous improvement efforts.
• Provide back-up support to the Duty Classifier as needed.

• Conduct daily validations of shipping documents before entry into customs systems.
• Input data into internal and broker platforms with zero-defect accuracy.
• Monitor shipment statuses and coordinate with brokers, Logtec, and carriers to maintain timely cross-border flow.
• Track permits, certifications, and compliance requirements for all shipments.
• Communicate with customs officials as required to resolve crossing or documentation issues.
• Maintain organized documentation logs and prepare rectifications when discrepancies arise.

Typical Qualifications

• 13 years of experience in data entry, logistics coordination, customs documentation, import/export support, or similar environments.
• Bilingual English/Spanish (fluent) required.
• Strong understanding of cross-border shipping processes, Mexican customs documentation "pedimento proforma" (draft customs declaration), and U.S. CBP export/import procedures.
• Experience working with customs brokers, regulatory documentation, or compliance-heavy workflows.
• High attention to detail; ability to work with high volumes of shipment data accurately.
• Strong computer literacy, including data entry systems, Excel, and document management tools.
• Ability to interpret regulatory requirements (NOM compliance, special permits, HAZ-MAT coding).
• Strong communication skills and ability to coordinate across carriers, brokers, and internal teams.
• Ability to work onsite fulltime and participate in overtime when required.