Administrative Assistant

Administrative Assistant

Location: New York, NY | Industry: Commercial Real Estate | Job Type: Full-Time

About the Opportunity

We are working with a growing commercial real estate advisory firm in New York City that is seeking an organized, detail-oriented Administrative Assistant to join its team.

This position plays an important role in supporting daily office operations, executive scheduling, administrative projects, and marketing initiatives. The ideal candidate is proactive, professional, and comfortable managing multiple responsibilities in a fast-paced office environment.

Key Responsibilities

Reception & Office Administration

• Serve as the primary point of contact for incoming calls, directing inquiries and managing the phone system.
• Greet and welcome visitors, clients, and interview candidates.
• Maintain a professional, organized, and welcoming office environment.
• Coordinate incoming and outgoing mail, courier services, and deliveries.

Executive & Administrative Support

• Manage calendars, scheduling, and appointments for executive leadership.
• Provide additional administrative support to senior team members as needed.
• Assist with internal projects, company events, and general administrative tasks.
• Coordinate conference room reservations, meeting setup, and catering arrangements.

Office Operations & Facilities

• Communicate with vendors, building management, and external service providers.
• Monitor and maintain office supplies, inventory, and breakroom essentials.
• Ensure reception areas, conference rooms, and shared office spaces remain clean and presentable.
• Assist with occasional off-site errands, including bank and post office visits.

Marketing & Team Support

• Assist with printing, binding, and assembling marketing materials, pitch decks, and client presentations.
• Support the preparation and distribution of bulk mailings and marketing packages.
• Provide general administrative support to the marketing and brokerage teams.

Qualifications

• At least 1 year of experience in an administrative, receptionist, office assistant, or related role preferred.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• High attention to detail and strong problem-solving abilities.
• Professional, personable, and comfortable interacting with clients and senior leadership.
• Ability to work independently while contributing to a collaborative team environment.
• Familiarity with Google Workspace preferred.
• Associate degree or higher preferred.

Why Consider This Opportunity?

This is an opportunity to join a growing organization within the New York City commercial real estate industry. The position offers exposure to executive leadership, office operations, marketing, and brokerage activities, making it a great fit for someone looking to develop their administrative career in a professional, team-oriented environment.

Compensation: $50,000 annually, plus bonus eligibility and a comprehensive benefits package including health insurance, 401(k), and generous paid time off.