Admin/Clerical - Administrative Assistant

Administrative Assistant Position

You will perform administrative and office support activities for multiple professionals including managers, managing directors, and partners. The role will also include fielding telephone calls, receiving and directing visitors, filing, scanning, copying, and placing meal orders. Strong calendar management, making travel arrangements, using various software including word processing, spreadsheets, databases, and presentation software, reading, analyzing, and proofing documents, emails, presentations, etc. Needs the ability to learn tasks quickly, pay attention to detail, and keep up with a fast-paced working environment. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced, quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Must have a professional level verbal and written communications skills.

Required Qualifications for Administrative Assistant Position:

Education and Experience: Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3-5 years of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution. Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies. Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platform deliverables.

Technical Skills: Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel.

Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks.

Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate proactively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality. Be an excellent team player. Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible, and enjoys the administrative challenges of supporting executive level employees. Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism.

EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."