Shipping and Receiving Specialist

Job Description

Job Description

POSITION OVERVIEW & PURPOSE

The Shipping and Receiving Clerk will work on various aspects related to the manufacturing of custom UL508A control panels. This role is responsible for verifying incoming freight, receiving items, and maintaining accurate inventory counts.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Verify incoming freight, FED Ex and UPS Shipments 
• Use receiving PC software- receive items and stock accordingly. 

• Count, examine and otherwise verify packaging and contents for conformance to company specifications. 
• Use various forms of computer aided information, maintain stock materials, create kitted carts of materials for shop floor consumption. 
• Responsible for packing and loading outgoing completed orders- This would be in the form of pallets and crates.   
• Must have good working knowledge and use of and tools in order to build freight skids, or crates  
• Be able to determine how product should be loaded and secured on skids or crates. 
• Maintains a clean, organized, and productive workspace
• Follows all safety protocols and procedures
• Mechanical assembly of Lid Press machines
• Other duties as assigned

ACCOUNTABILITY AND DECISION-MAKING

EFFECTIVE JUDEGEMENT AND DECISION MAKING

• Makes confident, timely, fact-based, decisions, collaborating with others whose knowledge, perspective or position can provide useful insight into different actions and outcomes.
• Focuses on facts, examines constraints and anticipated consequences to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Considers implications of decisions before rushing into action; does not let pressure affect the quality of decisions or judgments.
• Takes calculated risks and pursues decisive, independent action, with limited direct supervision; ensures others understand decision before moving forward.

ORGANIZED & DETAIL ORIENTED

• Ensures responsibilities central to the business meet all requirements and expectations; looks for and solves problems affecting work quality.
• Finishes tasks promptly and critically reviews work to ensure quality and accuracy.
• Ensures accuracy of data analysis and reporting; utilizes processes to guarantee accuracy of audit results.
• Diligently looks for ways to improve business process; committed to quality and pays attention to details.
• Manages time and multiple projects effectively; can multi-task and work in an environment with changing priorities.

TIME MANAGEMENT

• Accurately estimates time required to complete actions and activities; adheres to schedules and timetables, being respectful of other’s schedules and sensitive to their time.
• Prioritizes, focusing on client and team needs prior to addressing secondary relationships.
• Practices effective time management strategies - finds ways to make his/her schedule accomplish responsibilities or reset expectations.
• Takes initiative to move work forward, finding creative solutions facilitate progress and deliver dependable results.

REPORTING STRUCTURE

Reports-To Level:

[Supervisor/Manager/Senior Manager/Director]

# of Reports:

WORKING RELATIONSHIPS

INTERPERSONAL COMMUNICATIONS

• Shares information and expresses oneself in a manner that others can understand, encourages listening and engagement.
• Actively listens; gives full attention to others and asks effective questions, summarizing key points to ensure full understanding.
• Maintains regular communication with team members, responds to requests and questions in a timely manner, and provides others with relevant information on a timely basis.
• Diffuses difficult situations and makes employees and clients feel valued.
• Clearly and concisely conveys information orally or in writing to individuals or groups to ensure that they understand the information and the message.

SOCIAL PROFFESSIONALISM

• Establishes effective working relationships that fosters team and organizational success, working independently and in a team environment and in person.
• Connects well with others; flexes interpersonal style and approach based on circumstance and does not judge others.
• Makes a positive impression on people, treats people with respect and dignity and works to be mindful of others.
• Is not impulsive in challenging circumstances and does not otherwise do things that may alienate others.
• Is able to diffuse conflict; encourages negotiation and workplace diplomacy before conflicts impact teamwork and relationships.
• Remains calm and reasonable when mediating a conflict or personally involved; generally, does not become emotionally invested in conflicts.
• Is assertive when necessary; proactively reaches out to others to avoid problems caused by miscommunication or assumptions.
• Respects employer responsibility to data protection; maintains employee, business partner and client privacy, and keeps confidentiality of all sensitive information.
• Maintains networks through a variety of means; proactively fosters appropriate business relationships.

KNOWLEDGE, SKILLS & ABILITIES

• Work on multiple projects simultaneously in a manufacturing environment. 
• Must be able to communicate effectively with co-workers and others. 

• Works with all staff to ensure compliance with safety and environmental policies 
• Must be detail oriented and strive for quality workmanship. 

BASIC QUALIFICATIONS & COMPETENCIES

• High School Diploma or GED equivalent
• Minimum 1 year experience with shipping and receiving
• Computer Skills- Windows Microsoft Office - Word, Excel, Outlook
• Must be able to obtain/maintain forklift/fork truck operator certification 
• Work in safe manner in compliance with OSHA, manufacturer’s instructions, and company policy 
• Understand Safety rules and regulations in a shop environment 
• Must be able to provide proof of eligibility to work in the U.S.

PHYSICAL DEMANDS & WORKING ENVIRONMENT

• Sitting- up to 50%

• Walking- up to 30%
• Standing- up to 30%
• Reaching- up to 20%
• Lifting and/or bending- up to 20%
• Work environment- indoors and outdoors
• Able to lift up 50 pounds

STATEMENT

The qualification requirements, physical demands, and work environment characteristics described in this job description are representative of those that must be met by an employee to perform the essential duties and responsibilities of this job successfully.

This job description in no way states or implies that the essential duties described are the only responsibilities involved in the position. The employee is required to follow any other instruction and to perform any other duties by any person authorized to give instructions or assignments.

This job description in no way states or implies a contract of employment. Xpect Solutions reserves the right to modify this job description at their discretion at any time and will notify the employee of the change.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.