Service Administrator

Service Administrator

Walnut Creek, California, United States

Allworth Financial is an independent investment financial advisory firm that specializes in retirement planning, investment advising, and 401(k) management with a direct approach to financial planning. Allworth Financial delivers long- and short-term investment planning solutions and advice to help clients achieve their goals and plan strategically for retirement.

Allworth Financial is a high growth, private equity backed, multi branch Registered Investment Advisor. Founded in Sacramento, California, in 1993 Allworth is primarily a fee-based, employee-centric fiduciary advisory firm, that prides itself on emphasizing client well-being and education. The business is a multi-billion dollar firm and is on track for continued growth through both acquisitions and strong organic growth. Allworth is considered a great place to work and was once again given the prestigious "Circle of Excellence" award by the National Business Research Institute for employee and client satisfaction in 2021, placing it among the best-loved brands in America. Allworth Financial was also recognized as a Barron's Top 40 RIA in 2024.

Summary

Our Service Team consistently strives for service excellence. Service Administrators work with our Service team and provide support to our Financial Advisors. This role goes beyond day-to-day client support and requires a strategic approach to managing client needs, improving service processes, and supporting our financial advisory team in delivering best-in-class financial guidance. You will bring extensive experience in financial services, excellent relationship-building skills, and a commitment to improving the client experience at every interaction.

This is a full-time, Exempt role based out of our Walnut Creek, CA office and requires 5 days of in-office work. This position has a budgeted salary of $80,000-$90,000, which will be based on the candidates experience. In addition, this position is eligible for an annual bonus based on their performance and the companies.

Duties and Responsibilities

Strategic Client Relationship Management:

• Act as the primary liaison for clients, providing exceptional service and proactively addressing client needs and inquiries
• Develop and nurture long-term client relationships, understanding their financial goals, preferences, and expectations
• Anticipate client needs, manage escalated issues, and ensure timely and accurate communication
• Work alongside advisors to educate clients on available services, online tools, and other resources to enhance their experience and engagement with the firm
• Understand department workflows, policies, and procedures to submit requests correctly and timely

Leadership:

• Reports to the Service Team Lead, providing feedback, and mentoring associates within the Service teams
• Ensure consistent, high-quality service and fostering a client-centered culture
• Implement and refine client service processes to increase efficiency and enhance the overall client experience
• Ensure compliance with regulatory and firm standards for client communication, documentation, and account management
• Coordinate with internal teams, including advisory and operations, to resolve complex client requests and streamline service delivery

Advanced Account Management & Oversight:

• Ensure accurate execution of trades, account transactions, and client distributions while maintaining strong data integrity
• Collaborate with custodians and back-office teams to troubleshoot issues, manage account transfers, and ensure seamless account maintenance

Operations:

• Ensures a seamless onboarding experience and works with clients to set a great first impression
• Coordinates client appointments, processes requests received from advisors and clients
• Provides notary services for client transactions
• Achieves high quality and accuracy of work
• Answers phone calls and emails from clients, always following up with each client's request
• Prepares and processes client paperwork

Qualifications

• 10+ years in the Financial Services industry, preferably at an RIA or Wealth management firm
• Bachelor's degree in finance, business, or a related field.
• Strong relationship management skills
• Advanced proficiency in CRM systems, custodial platforms, and financial planning software
• Demonstrated leadership abilities with a track record of process improvement and client satisfaction
• Excellent communication, problem-solving, and analytical skills with a high level of accuracy and attention to detail
• Advanced understanding of regulatory requirements for RIAs, including familiarity with SEC and FINRA guidelines
• Excellent verbal and written communication skills
• Ability to multi-task and prioritize work daily with frequent interruptions
• Flexible and embraces change
• Strong team player and approachable
• High degree of professionalism
• Proficient with Microsoft Office applications required

Benefits

We value our associates' time and effort. Our commitment to your success is enhanced by our competitive base pay and an extensive benefits package, including:

• Medical: Blue Shield (PPOs and HDHP with HSA) plans and Kaiser (HMO) plans for California associates
• Dental insurance with MetLife
• Vision insurance with VSP
• Optional supplemental benefits
• Healthcare savings accounts with company contribution
• Flexible spending accounts
• Flexible working arrangements
• Generous 401K contributions
• Exempt associates qualify for our flexible paid time off policy
• Non-Exempt associates will receive 15 days of paid time off annually during the first three years of employment
• 11 Paid Holidays
• Option to participate in our Equity Purchase Program (Contract, intern, and part-time employees are not eligible)
• Future growth opportunities within the company

In addition, we work to maintain the best possible environment for our associates, where people can learn and grow with the firm. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.

Benefits are available to full-time associates who work more than 30 hours a week.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. Typical reporting relationships are described, but actual relationships may vary in some instances. This job description is not intended to be an exhaustive list of all responsibilities, duties, skills, or knowledge required of personnel classified in this job.

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