Administrative Assistant

Job Description

Job Description

Administrative Assistant

Pay Rate: $20–$23/hour

Location: Pasadena, CA

Schedule: Monday–Friday | 8:00 AM – 5:00 PM | Onsite

Employment Type: Temp-to-Hire

We are seeking a highly organized and proactive  Administrative Assistant to support the Assistant Director in a fast-paced nonprofit environment. This role is ideal for someone who enjoys multitasking, staying organized, and ensuring daily operations run smoothly while providing strong administrative and communication support.

Key Responsibilities:

• Manage the Assistant Director’s calendar, schedule meetings, and coordinate appointments using Outlook
• Arrange travel accommodations and itineraries as needed
• Communicate with internal PASC staff and partner organizations via email and phone
• Maintain, organize, and update filing systems and records
• Assist with daily administrative tasks, projects, and ongoing departmental needs
• Support webinar and virtual meeting preparation, including materials and logistics
• Assist with general office coordination, including calls, emails, and documentation

Qualifications:

• 1–2 years of experience in an Administrative Assistant role required
• Strong verbal and written communication skills
• Highly organized with the ability to multitask and prioritize effectively
• Proficient in Microsoft 365 (Word, Excel, Outlook, Teams)
• Experience supporting a call center or high-volume communication environment preferred
• Bilingual skills are a plus

Please send your resume to begin the interview process. Qualified candidates will be contacted to schedule interviews.

Email: View email address on ziprecruiter.com

Call: Daisy at View phone number on ziprecruiter.com

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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