Asset Management Specialist

POSITION SPECIFICS The Asset Management Specialist supports the administration and accountability of university capital assets, including movable equipment. This role assists in maintaining accurate asset records, supporting inventory processes, and ensuring compliance with university policies, sponsored research requirements, and applicable regulatory standards. The Specialist works closely with academic departments, administrative units, and central offices. Key Responsibilities Assist with tagging and tracking university capital assets such as equipment and furnishings Support campus‑wide physical inventory efforts by verifying asset location, condition, and records Maintain and update asset information in university systems and databases Assist with processing asset transactions including acquisitions, transfers, modifications, and disposals Review purchase orders, procurement card transactions, and internal documentation for asset classification and entry Verify ownership classifications (university‑owned, grant‑funded, or government property) and maintain required documentation Support compliance with university policies, federal regulations, and sponsor requirements related to capital assets Prepare routine reports for departments, central administration, and audit requests Identify discrepancies during inventory or record review and escalate to senior staff for resolution Provide customer service and guidance to academic and administrative units on asset procedures Assist with audit preparation by compiling documentation and responding to data requests May travel to commonwealth campuses to conduct inventories Critical Skills Proficient in Microsoft Word & Excel Strong verbal and written communication skills Ability to organize and manage schedules Minimum Education, Work Experience & Required Certifications Associate Degree; 2+ years of relevant experience, or an equivalent combination of education and experience. No required certifications. Background Checks / Clearances Employment with the University requires successful completion of background checks in accordance with University policies. Applicants must be authorized to work in the U.S.; Penn State does not sponsor or take over sponsorship of a staff employment Visa. Salary & Benefits Salary range: $44,628.00 – $64,668.00. Penn State provides a competitive benefits package for full‑time employees, including comprehensive medical, dental, and vision coverage; robust retirement plans; and paid time off (holidays, vacation, and sick time). Employees also receive a generous 75% tuition discount, available to them and eligible spouses and children. EEO IS THE LAW Penn State is an equal‑opportunity employer committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. If you are unable to use our online application process due to a disability, please contact View phone number on click.appcast.io. Penn State is committed to and accountable for advancing equity, respect, and belonging, fostering a culture that embraces individual uniqueness and supports equity initiatives. #J-18808-Ljbffr