Billing & Title Specialist - Westside Lexus

Billing & Title Specialist

Westside Lexus is currently seeking an experienced Billing & Title Specialist. The ideal candidate should have a strong background in automotive dealership billing and title processing, excellent attention to detail, and ability to accurately process a high volume of vehicle transactions in a fast-paced dealership environment.

Essential Job Responsibilities:

• Process and bill new and pre-owned vehicles deal accurately and timely
• Review deal jackets for required documentation, signatures, and accuracy prior to billing
• Verify vehicle sale information, including selling price, trade information, taxes, fees, incentives, rebates, and other deal components.
• Ensure all deal information is entered accurately into the dealership management system
• Post vehicle sales transactions to the appropriate general ledger accounts
• Verify funding information and ensure finance documentation corresponds with the final deal structure
• Identify missing, incomplete, or incorrect documentation and work with Sales and Finance admin team to resolve discrepancies
• Process deal corrections, adjustments and other billing changes as necessary
• Verify payoff information and supporting documentation on trade-in vehicles
• Ensure manufacturer incentives, rebates, and applicable credits are properly documented and accounted for
• Maintain accurate records of billed and pending deals and follow up on outstanding items
• Assist with month-end processing by ensuring deals are billed accurately and within established deadlines
• Research and resolve billing discrepancies in coordination with Accounting, Finance, and Sales departments
• Maintain organized deal files and supporting documentation for accounting and audit purposes
• Assist with title and registration documentation associated with completed vehicle transactions
• Follow established dealership policies, accounting procedures, and applicable regulatory requirements
• Perform additional dealership accounting and billing duties as assigned

Qualifications:

• Working knowledge of new and pre-owned vehicle deal processing
• Experience reviewing sales and finance documentation for accuracy and completeness
• Strong understanding of dealership accounting and billing procedures
• Excellent organizational skills and attention to detail
• Ability to prioritize workload and meet daily and month-end deadlines
• Strong written and verbal communication skills
• Ability to work effectively with Sales, Finance, Accounting, and other dealership departments

Requirements:

• Minimum of 2 years of billing experience
• Ignite (Reynolds & Reynolds) experience preferred
• High school diploma or general education required (GED)

What We Offer:

• Comprehensive On-The-Job Training and Opportunity for Advancement
• Competitive Pay Plans
• A Well-Established Company and Stellar Reputation
• Vacation and Holiday Pay
• Medical, Dental and Vision benefits
• Life and Disability Insurance
• 401(k) Investment Plan with Employer Match
• Employee Assistance Program
• Education Assistance
• Voluntary Benefits and much more!

About our Dealership

We seek individuals that have the highest level of integrity, a stable work history, a commitment to relentless customer satisfaction and a desire for a long term profitable career.

Join our rewarding environment and showcase your skills. Join us today.