Accounting Administrator

About the Role

Reporting to the Controller, the Accounting Administrator is responsible for a range of general day to day accounting administration, with a focus on the Accounts Payable processes.

Major Responsibilities:

• Accounts Payable related duties including but not limited to accurate and consistent coding and posting of vendor invoices into Quickbooks Online in accordance with the Company’s approval policies ensuring early pay discounts are captured where appropriate and utilizing Dext to capture invoice data to maximize efficiency in the role

• Reconcile vendor statement of accounts and follow up for missing invoices and/or discrepancies

• Prepare and assist with the Company’s weekly payment runs to vendors

• Process credit card transactions including GL coding and ensuring appropriate backup is provided, following up with responsible parties where necessary

• Other duties including managing the accounting email box, ensuring enquires are responded to promptly and invoices processed in a timely manner

• Posting daily receipts/deposits and ensuring the daily bank feed into Quickbooks Online is maintained

• Assist with various month end general ledger entries and reconciliations

• Other duties as required

We’re looking for someone who has/is:

• Previous Experience (2 years minimum ) in a similar role and an understanding of basic bookkeeping and accounting skills are required

• Accounting diploma or degree is preferred

• Previous experience with Quickbooks Online and proficient in Excel/Google Sheets is beneficial

• Ability to learn and utilize new tools/technology

• Detail oriented, self-motivated, organized and can work independently in a fast-paced environment

• Strong written and verbal communication skills

• Must exercise full discretion and confidentiality