Accounting Manager

Job Description

Job Description

Want to make a legitimate difference in the lives of others while also working for a manager who values work/life balance? Then Neumont University is the place for you! We are “Improving Lives through Education” by creating tomorrow’s computer scientists! We are tirelessly passionate about education, innovative and inclusive. Employees at Neumont love their jobs while also enjoying generous paid time off to include 17 paid holidays (including Christmas through New Year’s), generous H.S.A. employer contributions…just to name a few. Located in the heart of downtown SLC, Neumont is looking for vivacious and dynamic employees to join our small family team and start making a difference!

The Accounting Manager is responsible for the accounting operations at Neumont University and reports directly to the Chief Financial Officer, with responsibility for day-to-day functions, monthly and annual close, financial reporting, budget preparation, and forecasting.

This is a hands-on position in a small finance department. The Accounting Manager performs functions such as preparing and posting journal entries, reconciling accounts, closing the period, and producing the financial reporting package.

The University expects this position to use technology actively: to verify data, to build tools and templates that assist with tasks, research, and forecasts, and to keep the department adaptable as deadlines, directives, and institutional priorities change. The Accounting Manager also supports the University’s continued effort to expand learning opportunities for students and staff by identifying trends, building budgets for new programs, and designing processes that strengthen compliance while remaining straightforward for others to use.

Neumont University periodically evaluates and updates its financial systems. The Accounting Manager is expected to contribute to system implementations and conversions, including chart of accounts and departmental structure design, reporting design, balance validation, and rebuilding recurring processes in a new environment.

TASKS, DUTIES, & RESPONSIBILITIES, INCLUDING BUT NOT LIMITED TO:

Month-End and Year-End Close

• Own the close calendar and deliver a complete, reconciled close within established deadlines each month.
• Prepare and post recurring and non-recurring journal entries, including payroll, revenue recognition, scholarship deferral, prepaid amortization, depreciation, accruals, and lease entries under ASC 842.
• Reconcile all balance sheet accounts monthly, including bank accounts, receivables, prepaid assets, fixed assets, accrued liabilities, and deposit liabilities. Investigate and resolve variances.
• Maintain supporting schedules so that each schedule ties to the general ledger at the end of each period.
• Close the accounting period in the general ledger and open the subsequent period.
• Prepare year-end schedules, reports, and account reconciliations, and review year-end results with the CFO.

Financial Reporting

• Produce monthly financial reports, including balance sheet, income statement, statement of cash flows, accounts receivable and accounts payable agings, and compliance results.
• Prepare budget-to-actual reports and distribute departmental results to budget managers.
• Analyze variances and provide written commentary explaining drivers.
• Prepare supporting schedules and analysis for reporting, lender requirements, ownership, and auditors.

Budgeting and Forecasting

• Coordinate the annual budget process across departments, including gathering input from budget managers, consolidating submissions, and preparing the consolidated budget for CFO review.
• Maintain rolling balance sheet and income statement forecasts, updating for actual results and revised assumptions.
• Model the financial effect of enrollment, staffing, and program changes as requested.

Accounting Operations

• Oversee accounts payable processing, including review of invoice coding, approval routing, and payment scheduling.
• Review daily cash activity across bank accounts and ensure activity is recorded accurately and timely.
• Post and apply student payments, refunds, and stipends, and reconcile student tuition billing in coordination with Financial Aid and Student Accounts.
• Reconcile housing deposits and other student deposit liabilities to the student information system.
• Maintain the fixed asset subledger and reconcile it to the general ledger by asset class.
• Review accounts receivable, prepare the bad debt analysis, and support collection activity.
• Maintain professional correspondence with vendors to resolve billing issues and inquiries.

Audit and Compliance

• Serve as the primary institutional contact for the annual financial statement audit, responding to auditor requests and preparing supporting workpapers.
• Prepare and submit annual filings and renewals, working with third-party providers where applicable, including Form 1099 reporting and W-9 collection, Form 1098-T reporting, property taxes, business license renewals, and state and federal reporting.
• Support institutional compliance reporting, including data required for Title IV, accreditation, and the U.S. Department of Education composite score.
• Maintain documented accounting procedures and support the University’s internal control environment.

Systems and Process Improvement

• Support financial system implementations and conversions, including chart of accounts and departmental structure design, reporting design, balance validation, and rebuilding recurring processes.
• Ensure data transfers accurately between the University’s accounting, payroll, and student information systems, and validate balances following each transfer.
• Build and maintain templates and tools that convert student information system and payroll data into posting-ready journal entries.
• Design and document process flowcharts and recurring procedures so that work is repeatable and reviewable.
• Use technology to verify balances and detect errors rather than relying on manual reviews alone.
• Identify and implement process improvements, with emphasis on moving activity from manual journal entries into subledgers and automated data feeds.

Additional

• Additional tasks as assigned by manager.

QUALIFICATIONS AND POSITION REQUIREMENTS:

• Bachelor’s degree in accounting, finance, or a closely related field, plus 5+ years of progressive accounting experience.
• Demonstrated ownership of a full monthly close, start to finish.
• Proven experience preparing and reviewing financial statements and reporting packages.
• Experience preparing budgets and financial forecasts.
• Strong working knowledge of U.S. GAAP, including revenue recognition and lease accounting under ASC 842.
• Demonstrated ability to reconcile complex accounts independently and resolve variances to conclusion.
• Knowledge of internal controls and audit support.
• Experience with accounting databases that integrate with other business systems, including moving data between systems and validating that it transfers accurately.
• Demonstrated use of technology to verify data, build tools to reduce manual effort, and improve processes.
• Experience handling confidential customer or client information, and working within federal and state regulatory requirements.
• Expert-level Excel proficiency, including multi-sheet models, lookups, pivot tables, and data validation. Candidates should expect to complete a skills assessment to demonstrate proficiency.

Preferred Qualifications

• Experience with any of the following: Bill.com, Paylocity, Anthology CampusVue, Microsoft Dynamics GP, QuickBooks Online, or comparable accounting, payroll, and student or customer information systems.
• Experience implementing or converting a general ledger or accounting system, including chart of accounts design, reporting setup, and balance validation.
• Experience serving as the primary institutional contact for an external financial statement audit.

REPORTS TO:

• Chief Financial Officer

SUPERVISES:

• None. This position coordinates work across departments but has no direct reports.

SCHEDULE:

• Full-time, 40+hours per week
• Exempt position
• Onsite at the Salt Lake City campus. Remote and hybrid arrangements are not available for this role.
• Extended hours may be required during month-end, year-end close, budget preparation, and annual audit.

PHYSICAL EXPECTATIONS:

• Standard office environment
• Sitting for extended periods
• Prolonged computer use
• Lift and carry up to 20 points

Neumont University is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Neumont’s Annual Security & Fire Safety Report is available online at -safety under the Student Life section. This report is required by federal law to comply with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and contains policy statements and crime statistics for the school. The policy statements address the school’s policies, procedures and programs concerning safety and security. You may also request a paper copy from the Vice President, Student Affairs.