HIM Release of Information Specialist - FT - Day - Health Information Management Pennington NJ

Position Overview Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advanced technology. Capital Health is a dynamic health care resource accredited by the DNV that includes two hospitals, an outpatient center, satellite ED, and an expansive network of primary and specialty care. Capital Health Medical Group is made up of more than 600 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region. Pay Range: $19.32 - $24.13; Scheduled Weekly Hours: 40. The role offers a $5,000 sign‑on bonus. The incumbent safeguards patient privacy and ensures compliance with HIPAA and other regulations while supporting daily Release of Information (ROI) operations. Responsibilities include verifying authorization validity, retrieving electronic or paper records, and maintaining strict confidentiality. Minimum Requirements Education: High School Diploma or equivalent. Knowledge of all state and federal release of information regulatory requirements. RHIT or RHIA preferred. One year of prior experience in release of information preferred. Knowledge and Skills Release of Information (ROI) related state and federal regulatory requirements. Knowledge of Microsoft Office Suite. Bi‑lingual preferred. Special Training Knowledge of Microsoft Office Suite. Behavioral Abilities Ability to work in environment using multiple EMR systems. Ability to work alone or as a team member. Ability to adapt to changing priorities and meet required turnaround times. Strong customer service skills, ability to work in sometimes stressful environment. Perform detail‑oriented tasks with high level of accuracy. Usual Work Day 8 Hours. Reporting Relationships Does this position formally supervise employees? No. Essential Functions Validates requestor identity and verifies the authority of record requests, subpoenas, and consent forms. Validates requests for records ensuring accurate release and adherence to minimum necessary standard. Processes requests for medical records with a high level of accuracy, adherence to required turnaround times, and delivering excellent customer service. Exhibits critical thinking skills and ability to make sound judgement calls. Gathers patient record information from several EMR systems to fulfill record requests and generate invoices when applicable in accordance with HIPAA, state and federal standards. Prioritizes continuity of care record requests and communicates with other medical facilities and Capital Health departments to assure information is received as soon as possible. Sorts and prioritizes mail. Disseminates records through approved methods by providing records via certified USPS mail or FedEx, secure electronic delivery according to policy. Logs requests for medical records into the Release of Information tracking system. Attach copies of request letters into the tracking system and scan requests into the ROI tab in patient charts. Utilizes hospital faxing automation tools whenever possible to reduce risk of dialing errors as well as ensure the use of a fax cover sheet with every fax transmission. Escalates missing, incomplete, or incorrectly indexed medical record documents to management for resolution. Supports Risk Management and Legal teams to ensure medical record requests are fulfilled accurately and timely. Maintains current knowledge of regulatory requirements related to ROI. Meets or exceeds departmental accuracy and productivity standards. Fosters teamwork and collaboration. Performs other duties as needed. Physical Demands and Work Environment Frequent physical demands: Standing, Walking. Continuous physical demands: Sitting, Keyboard use/repetitive motion, Talk or Hear. Occasional physical demands: Lifting Floor to Waist 15 lbs., Lifting Waist Level and Above 10 lbs. Sensory Requirements: Very Accurate 20/40 near vision, Very Accurate 20/40 far vision, Accurate color discrimination, Accurate depth perception, Accurate hearing. Anticipated Occupational Exposure Risks: N/A. Benefits Medical Plan, Prescription drug coverage & In‑House Employee Pharmacy. Dental Plan, Vision Plan. Flexible Spending Account (FSA) – Healthcare, FSA – Dependent Care. Retirement Savings and Investment Plan. Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance. Supplemental Group Term Life & Accidental Death & Dismemberment Insurance. Disability Benefits – Long Term Disability (LTD) and Short Term Disability (STD). Employee Assistance Program, Commuter Transit, Commuter Parking. Supplemental Life Insurance (Voluntary Life, Spouse, Child). Voluntary Legal Services, Voluntary Accident, Critical Illness and Hospital Indemnity Insurance, Voluntary Identity Theft Insurance, Voluntary Pet Insurance. Paid Time‑Off Program. EEO Statement Equal Opportunity Employer Notice. Capital Health Benefits. #J-18808-Ljbffr Capital Health System, Inc.