Office Coordinator

We are seeking a highly organized and detail-oriented Operations Associate to support the day-to-day financial and operational activities of our growing software company. This is a hands-on role with bookkeeping as the primary responsibility, complemented by office administration and operational support. The ideal candidate is proactive, willing to roll up their sleeves, and thrives in a fast-paced entrepreneurial environment where responsibilities evolve over time.

Key Responsibilities

Bookkeeping

* Prepare and send customer invoices and monitor accounts receivable.

* Follow up on outstanding customer payments.

* Reconcile customer contracts, invoices, revenue, and payments.

* Record expenses and process vendor invoices and payments.

* Process payroll and employee expense reimbursements.

* Maintain accurate financial records in QuickBooks.

* Prepare financial reconciliations and reports.

* Assist with budgeting, financial tracking, and cash flow monitoring.

* Ensure financial records are accurate, complete, and up to date.

Operations & Administration

* Coordinate employee onboarding and offboarding.

* Maintain employee records and support HR administration.

* Manage office supplies, equipment, vendors, facilities, shipping, and general office operations.

* Coordinate company events, travel, marketing logistics, customer meetings, sales support, and other administrative activities.

* Assist leadership with special projects and day-to-day business operations.

Qualifications

* Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

* At least 1 year of experience in bookkeeping, accounting, finance, office administration, or operations.

* Hands-on experience with QuickBooks is required.

* Strong understanding of bookkeeping principles and financial recordkeeping.

* Proficiency with Microsoft Excel and Google Workspace.

* Excellent organizational skills and attention to detail.

* Strong written and verbal communication skills.

* Ability to manage multiple priorities and work independently in a fast-paced environment.

Pay: $45,000.00 per year

Benefits:

* 401(k)

* Dental insurance

* Health insurance

* Paid time off

* Vision insurance

Work Location: In person

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.