Event Coordinator

PEI Group has an exciting opportunity for an Event Coordinator to join the Event Operations team based in New York, reporting into the Senior Event Manager - US. The successful candidate will be tasked with supporting the Event Operations team in all aspects of event execution including pre-event preparation, onsite delivery and post-event reporting as well as supporting Event Producers with speaker logistics for PEI's US portfolio of conferences and events throughout the year. Responsibilities: Speaker Management Work closely with Conference Producers to manage speaker deliverables related to each event portfolio Serve as the speakers' primary point of contact, maintaining regular email correspondence to coordinate details and keep them abreast of all event updates Update speaker information and agendas to corresponding event websites, apps and agenda materials Add speakers into CRM database for registration as well as compile and maintain accuracy of speaker records Prepare speaker holding slides and manage all PowerPoint presentations for each event Coordinate panel prep calls up to six weeks prior to event start date Work on projects simultaneously while adhering to event timelines Event Management Provide logistical support to the PEI Group events team to ensure effective and successful planning and delivery of events Provide onsite support including setup, registration and speaker coordination (NYC and nationally) Work with onsite AV teams to oversee presentations, session Q&A and interactive audience polling Build, launch and manage event apps and portals Assist with the venue and vendor sourcing and planning of smaller ancillary events Assist Event Managers with briefing in signage to the design team and proofing digital signage as needed Compile various post event reports from event platforms Manage onsite CPE/CLE processes Maintain event supplies, ensure storage area is organized and assisting with packing/unpacking for events About You: 1-2 years of experience in events, hospitality or project management Comfortable and confident when supporting members of events team, and sharing ideas and experiences Consistent follow-up and follow-through, with the ability to navigate competing schedules and manage multiple projects in a fast-paced environment A positive, problem-solving attitude Interest in experiential activations, production, event planning, and/or hospitality Thrives in a team environment Communicate clearly and effectively and an exceptional eye for detail Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook Experience building event apps and websites using platforms such as CrowdComms, ASP, and WordPress (preferred but not essential) Flexibility to work evenings or weekends when required for events 24 days of annual leave (increasing with tenure), plus 9 paid holidays 56 hours of sick leave and the last week of the year off globally Up to 12 weeks of paid parental leave Nationwide medical coverage through anthem blue cross blue shield, with at least one plan covered at no cost for you and your dependants Dental, vision, FSA & HSA options, plus voluntary benefits (commuter, disability, legal and pet insurance) 401k with 3% employer match through Empower - eligible from day one - no wait period 4 paid volunteer days per year and access to EAP and Health Advocate resources Participation in our Employee Incentive Reward plan (EIRP), with unit allocations tied to a future private equity exit #J-18808-Ljbffr PEI