Data Entry & Accounting Support Specialist

Job Description

Job Description

Position Overview:

We are seeking a detail-oriented and dependable Data Entry & Accounting Support Specialist to support our accounting and operations teams. This role focuses on high-volume data entry, accounts payable (AP), accounts receivable (AR), reconciliations, and financial recordkeeping in support of Maine’s Bottle Bill and beverage container redemption and recycling industry.

The ideal candidate has experience in accounting, bookkeeping, AP/AR, or data entry, with strong organizational skills and a commitment to accuracy.

Key Responsibilities:

• Perform high-volume data entry and verify financial and operational information for accuracy.
• Enter and maintain vendor invoices, customer invoices, payments, and adjustments.
• Assist with account reconciliations, month-end activities, reporting, and financial record maintenance.
• Review information from multiple sources, identify discrepancies, and help resolve issues.
• Maintain organized electronic and paper records.
• Support accounting and operational activities related to Maine’s Bottle Bill and beverage container redemption and recycling.
• Collaborate with accounting and operations teams to ensure accurate, timely financial and operational records.
• Perform other accounting and administrative duties as assigned.

Qualifications:

• Post-secondary education in accounting, finance, business administration, or a related field.
• Experience in accounting, bookkeeping, AP/AR, data entry, or a related role preferred.
• Experience working with financial records and large volumes of data.
• Strong attention to detail, organization, and time-management skills.
• Proficiency in Microsoft Excel and/or Google Sheets.
• Ability to identify discrepancies, resolve issues, and manage competing priorities.
• Strong communication skills and the ability to work independently and as part of a team.
• Ability to maintain confidentiality when handling financial information.

Preferred Qualifications:

• Experience with QuickBooks Online.
• Familiarity with accounts payable and accounts receivable processes.
• Experience in a high-volume transaction environment.

Work Environment:

This is a full-time, in-person position based at either our Lisbon Falls or Bangor location. The role is based in an industrial office environment and involves extensive computer use, data entry, spreadsheet management, accounting systems, financial documentation, and collaboration with accounting and operations staff.

The ideal candidate will be organized, dependable, and detail-oriented, with a commitment to maintaining accurate records and a willingness to learn the processes and requirements of Maine’s Bottle Bill and the recycling industry.

Benefits:

Medical Insurance, Dental Insurance, Vision Insurance, Group Term Life Insurance (premium paid by employer), Group Voluntary Term Life Insurance (premium paid by employee), Short-term Disability Insurance (premium paid by employer), 401(k) Retirement Savings Plan with employer match, Earned Paid Vacation Time, Paid Holidays

Disclaimer:

This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Management reserves the right to modify, add, or remove duties and responsibilities at any time, with or without notice.

EEOC Statement:

Maine Recycling Company is an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status.