Subcontracts Admin

Ultimate Staffing Services is seeking a meticulous and dedicated Subcontracts Admin to join their client’s team in California. The role is integral to the purchasing function and involves coordinating details with suppliers, managing document administration, organizing supplier lists and files, and preparing subcontracts. The position is located on‑site in Costa Mesa and offers a temp‑to‑hire opportunity. Responsibilities Data entry: Typing and processing of subcontract documentation. Responsible for subcontractor compliance set‑up. Review subcontractor insurance and revise and resubmit as needed. Responsible for subcontractor bond set‑up. Maintain subcontract tracking status log(s) daily and distribute to relevant inter‑departmental personnel (e.g., AP, Collections). Follow up with suppliers on status of outstanding contracts daily. Review and send out subcontracts exhibit regardless of status or issuance type. Process a minimum of 12 subcontracts a day. Special projects as required and other duties as assigned by management. Mail/distribute POs weekly via USPS. Position Requirements High school diploma or equivalent; related college coursework or background in Business, Economics, Management preferred. Proficient‑plus level user of MS Excel and MS Word. Strong verbal and written communication skills, including effective listening. Ability to work effectively and professionally in a team environment. Strong business writing skills with proper grammar and terminology. Excellent customer‑service skills. Ability to organize large amounts of information while maintaining attention to detail. Goal‑oriented and able to meet deadlines. Purchasing experience preferred but not required. Maintain an average of 75 WPM. Maintain 99% accuracy in data entry. Work Hours Monday to Friday, 7:00 AM – 4:00 PM, on‑site in Costa Mesa. Compensation The position offers a competitive pay range of $25–$28 per hour, with the potential for permanent hire. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. #J-18808-Ljbffr Ultimate Staffing