Administrative Assistant (Entry Level)

Job Title

This is a fully onsite position with a start time of 7am-4pm with an hour for lunch. Monday through Friday.

Qualifications

• Bachelor's Degree with 1-3 years of office experience (open to recent graduates with an office internship as well)
• Strong organizational and multitasking abilities
• Excellent interpersonal skills
• Proficiency in Basic Excel and general Microsoft Office skills

Responsibilities

• Handle sensitive and confidential matters, including employee relations, organizational changes, and compliance with labor laws.
• Diligently work towards the completion of special projects, requests, and assignments.
• Assist in onboarding and orientation, including preparing offer letters and managing the onboarding process.
• Greet and assist visitors and customers, and manage key card requests for employees and vendors.
• Manage multiple projects, prioritize tasks, and track deadlines in a busy environment.
• Oversee maintenance of office facilities by coordinating repairs and managing relationships with service providers.
• Prepare requests and compile necessary information in collaboration with hiring managers.
• Ensure employee files are maintained according to company policies and regulations.
• Plan and execute employee engagement events.
• Troubleshoot problems and follow through to resolution.
• Perform other duties as needed and adhere to company policies.

Job Type & Location

This is a permanent position based out of Vernon Hills, IL.

The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Vernon Hills, IL.

Application Deadline

This position is anticipated to close on Jul 20, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.