Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support a commercial property management team in Metairie, Louisiana. This contract opportunity is ideal for someone who enjoys keeping office operations organized, providing courteous front-desk support, and assisting with administrative and basic accounting tasks. The person in this role will help maintain smooth daily workflow while serving as a reliable resource for property managers and internal staff.

Responsibilities:

• Provide day-to-day administrative support to commercial property managers, helping coordinate office activities and maintain organized records.

• Welcome visitors, manage front-desk coverage, and handle incoming phone calls with courtesy and efficiency.

• Enter invoices and payable information accurately, supporting light accounting functions and timely record maintenance.

• Prepare, update, and file documents, reports, correspondence, and other office materials as needed.

• Maintain data in internal systems and spreadsheets, ensuring information is current, accurate, and easy to retrieve.

• Assist with leasing and property management administrative tasks, including document tracking and general tenant-related support.

• Use Microsoft Office applications to create correspondence, organize information, and support routine reporting needs.

• Previous experience in an administrative, office support, or receptionist role.
• Ability to manage inbound calls and communicate clearly with tenants, vendors, and internal teams.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Experience handling basic accounting support, such as entering accounts payable or invoice information.
• Familiarity with commercial leasing, commercial property management, or a related real estate environment is preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced office setting.