Executive Assistant

Responsibilities Serve as the primary gatekeeper for the C-Suite. Manage complex calendars, resolve scheduling conflicts proactively, and ruthlessly prioritize meetings to ensure leadership time is aligned with company goals. Prepare and distribute agendas, briefing materials, and presentations prior to meetings (incl. Board Meetings). Attend key leadership meetings to take minutes, track action items, and ensure follow-through. Monitor, prioritize, and draft responses to executive emails. Act as a professional liaison between the C-Suite, physicians, clinic staff, board members, and external partners. Arrange complex domestic travel itineraries (flights, accommodations, ground transportation) and process monthly expense reports accurately and on time. Assist with ad-hoc projects, organize secure corporate files, and help prepare board decks and leadership reports using Microsoft Office/Visio/etc.... Handle highly sensitive company, financial, and patient-related information with the utmost discretion, adhering strictly to HIPAA and company compliance standards. Requirements 3–5+ years of experience as an Executive Assistant, with at least 2 years supporting C-level executives. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel, Word) and virtual meeting platforms (Zoom, Teams). Flawless written and verbal communication skills with the ability to interact professionally with physicians, board members, and staff at all levels. A proactive problem-solver who can "see around corners," anticipating executive needs before they arise. Ability to thrive in a fast-paced, evolving environment, remaining calm under pressure and handling competing priorities with grace. Uncompromising accuracy in document preparation, scheduling, and data entry. #J-18808-Ljbffr