Facilities Manager

Facilities ManagerJLL empowers you to shape a brighter way.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.We are seeking an experienced, client-focused Facilities Manager to oversee Class A commercial office operations supporting a premier financial institution. This individual will be responsible for delivering exceptional workplace experiences while ensuring operational excellence, regulatory compliance, financial performance, and best-in-class service delivery.The ideal candidate has experience managing facilities within investment banking, financial services, or other mission-critical corporate environments where operational reliability, white-glove service, and attention to detail are paramount. This role requires a highly organized leader with strong financial acumen, excellent stakeholder management skills, and the ability to lead multiple vendors and cross-functional teams in a fast-paced environment.Key ResponsibilitiesOperations ManagementManage the day-to-day operations of a Class A commercial office spaces.Ensure the spaces operate safely, efficiently, and in accordance with client expectations and contractual obligations.Oversee preventive maintenance programs and ensure completion of corrective maintenance activities.Partner with ENG team to assist with managing systems including HVAC, electrical, plumbing, life safety, vertical transportation, lighting, and critical infrastructure.Coordinate after-hours work, user requests, shutdowns, emergency management and business continuity planning.Support operational readiness for executive events, client meetings, and high-profile functions.Financial ManagementManage operating budgets, forecasts, accruals, and variance reporting.Review and approve invoices while ensuring compliance with procurement policies.Identify opportunities for cost savings, operational efficiencies, and process improvements.Prepare business cases and ROI analyses for capital improvements and operational initiatives.Track capital projects and operating expenses to ensure financial targets are achieved.Partner with sourcing and procurement teams during RFPs and contract negotiations.Compliance & Risk ManagementEnsure compliance with all federal, state, and local regulations.Manage vendor compliance documentation, insurance requirements, permits, and safety certifications.Coordinate regulatory inspections and corrective actions.Support emergency preparedness, business continuity, life safety drills, and incident management.Maintain audit-ready documentation and operational records.Client Relationship ManagementServe as the primary point of contact for client stakeholders.Build trusted relationships through proactive communication and exceptional service delivery.Provide executive-level reporting on operational performance, KPIs, financials, projects, and risks.Anticipate client needs and recommend innovative workplace solutions.Ensure a hospitality-driven workplace experience that exceeds client expectations.Vendor ManagementLead and manage multiple integrated service providers including, but not limited to:JanitorialLandscapingPest ControlVertical TransportationFire Life SafetySpecialty ContractorsConduct regular vendor performance reviews and KPI assessments.Ensure all vendors meet contractual service levels and safety expectations.LeadershipLead and develop facilities personnel and vendor teams.Foster a culture of accountability, collaboration, continuous improvement, and customer service.Coach team members through performance management and professional development.Promote operational excellence through standardization and best practices.Hospitality & Workplace ExperienceChampion a hospitality-first mindset across all facility operations.Ensure executive spaces, conference centers, pantries, common areas, and amenity spaces consistently reflect the highest standards.Coordinate workplace services to support an exceptional employee and visitor experience.Partner with Workplace Experience, Events, Security, Engineering, and Food Services teams to deliver seamless operations.Required QualificationsBachelor's degree in Facilities Management, Engineering, Business, Real Estate, or related field or the equivalent of 8–10+ years of Facilities Management experienceExperience supporting financial institutions, investment banks, hedge funds, law firms, or other high-profile corporate environments strongly preferredExperience managing Class A commercial office spacesStrong understanding of building operations and engineering systemsProven experience managing operating budgets and financial reportingExperience managing capital improvement projectsStrong knowledge of preventive maintenance programsDemonstrated success managing multiple vendors and service contractsExperience working within highly regulated and compliance-driven environmentsExcellent verbal and written communication skillsStrong organizational and project management skillsProficiency with Microsoft Office Suite, CMMS platforms, and financial management systemsPreferred QualificationsChicago commercial real estate experienceIFMA, BOMI, FMP, CFM, or RPA designationOSHA 30 certificationKnowledge of Local Laws and building compliance requirementsExperience with IWMS/CMMS platformsCore CompetenciesFinancial AcumenClient Relationship ManagementLeadership & Team DevelopmentHospitality MindsetOperational ExcellenceRegulatory ComplianceVendor Performance ManagementStrategic ThinkingExecutive CommunicationProblem SolvingProject ManagementRisk ManagementProcess ImprovementBusiness Continuity PlanningCustomer ExperienceSuccess MeasuresThe successful Facilities Manager will consistently:Deliver exceptional client satisfaction and workplace experiences.Maintain 100% regulatory and contractual compliance.Meet budget and forecasting targets while identifying cost-saving opportunities.Achieve operational KPIs for preventive maintenance, work order completion, and service delivery.Build strong partnerships with clients, vendors, and internal stakeholders.Foster a culture of accountability, safety, innovation, and continuous improvement.Ensure the facility operates with the reliability, professionalism, and attention to detail expected within a premier financial institution.This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.Estimated compensation for this position:94,000.00 – 130,000.00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.Location:On-site –Chicago, ILIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid