Administrative Specialist

Office and Administrative Specialist, Senior Job Class: Office and Administrative Specialist, Senior Agency: Direct Care and Treatment Job ID: 95599 Location: Faribault Telework Eligible: No Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers Closing Date: 08/04/2026 Hiring Agency/Seniority Unit: Direct Care and Treatment / DCT EMSOCS AFSCME Division/Unit: MSOCS Admin / CBS Admin Support Work Shift/Work Hours: Day Shift Days of Work: Monday - Friday (8:00 am - 4:30 pm) Travel Required: Yes, 10% to meetings and onsite as needed Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: Faribault, MN FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. As an Office Administrative Specialist Senior, you will coordinate and support the operations of Community Based Services; develop, implement and monitor effective workflow systems, monitor expenditures, and provide administrative support/services to leadership and CBS staff. This position exists to initiate a wide range of activities to ensure that services and program deadlines are met according to established guidelines, rules, and statutes. The incumbent is expected to research and respond to issues that may have no immediate solutions within established procedures and guidelines. Minimum Qualifications Accounting/Budgeting/Expense skills sufficient to monitor and interpret department budget reports, ensure appropriate documentation for all department budget and revenue activities, and create Electronic Inter-Office Requisitions (EIOR). Customer service skills sufficient to provide accurate and appropriate information in a professional manner to clients, internal and external customers in person, on the phone, and/or via e-mail. Data entry performance skills sufficient to efficiently utilize e-mail, draft correspondence, maintain database records, and produce training materials. English language skills sufficient to effectively read, comprehend, and write correspondence with proficiency in spelling, grammar, and punctuation; and to communicate effectively with diverse co-workers, customers and the general public. Math skills sufficient to accurately perform basic mathematical calculations (add, subtract, divide, and calculate averages). Physical demands include ability to lift, stand, sit, pull, and stoop; Ability to move paper and batched documents of up to 20 pounds; Ability to move arms on a continual basis sufficient to open mail, sort, and file. Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data. Typing/Keyboarding skills sufficient to compose correspondence, format documents, and create reports, presentations, charts, and graphs. Work processing skills to develop and modify a variety of correspondence, records and reports; perform mail merges, develop forms and charts. Additional Requirements To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. REFERENCE/BACKGROUND CHECKS Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. 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