HR Coordinator

Job Description

Job Description

HR Coordinator

Location: Oakes KIA | North Kansas City
Schedule: Full Time | Monday - Saturday
Compensation: $60,000 - $65,000 annually based off experience 

Oakes Auto Group is looking for a highly organized and people-focused HR Coordinator/Recruiter to support the day-to-day HR and recruiting operations across our dealership group. This role plays a key part in creating a smooth, professional, and well-organized experience for candidates, new hires, managers, and employees from application through onboarding and beyond.

This position is ideal for someone who enjoys balancing recruiting, onboarding coordination, administrative support, and process management in a fast-paced environment. Established in 2010, Oakes Auto Group is family-owned and locally operated, with a culture built around stability, growth, and long-term career development.

• Competitive pay based on experience

• Health, dental, and vision insurance

• 401(k) with company match

• Paid time off + paid holidays

• Employee discounts

• Career growth across multiple stores

• Locally owned and operated

• Tuition reimbursement

• Community involvement and volunteer opportunities
  

• Support recruiting operations across multiple dealership locations

• Communicate with candidates through phone calls, text messages, email, and hiring platforms

• Schedule interviews and coordinate hiring steps with managers

• Monitor candidate activity and movement within Hireology

• Assist with job postings, interview tracking, and candidate follow-up

• Coordinate Culture Index assessments and background check processes

• Support hiring events, internship programs, and recruiting initiatives

• Help maintain a professional, organized, and timely candidate experience

• Coordinate New Hire Orientation scheduling and onboarding communication

• Send onboarding reminders, I-9 reminders, and orientation details

• Prepare onboarding packets, credentials, badges, uniforms, and new hire materials

• Coordinate laptops, equipment, and onboarding logistics with HR and IT

• Maintain onboarding records and employee file organization

• Assist with employee updates, transfers, and status changes

• Maintain HR trackers, reports, and organizational records

• Support audits, file retention, and compliance organization

• Assist with HR processes, SOPs, and shared drive maintenance

• Follow up on missing approvals, documentation, and hiring steps

• Help maintain consistency and process adherence across multiple locations

• Support ongoing HR projects and operational initiatives

• Assist employees with basic HR questions and resources

• Support employee engagement activities and internal events

• Help maintain a positive onboarding and employee experience

• Contribute to a professional, organized, and team-oriented culture

We’re looking for someone who is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. The ideal candidate communicates professionally and confidently with employees, managers, and candidates while maintaining strong follow-through and accountability.

This role requires someone who can stay organized through interruptions, handle sensitive and confidential information appropriately, and work both independently and as part of a team. A positive attitude, willingness to learn, and ability to adapt are essential for success.

Prior experience in HR, recruiting, administration, dealership operations, or office coordination is preferred but not required. We are willing to train the right person who brings the right qualities, professionalism, and eagerness to grow.

No HR experience is required — we are willing to train the right person.

We are looking for someone who is:

• Highly detail-oriented and organized

• Calm under pressure in a fast-paced environment

• Professional and people-focused

• Eager to learn and grow

• Dependable with strong follow-through and accountability

• Adaptable with a positive attitude

• Comfortable managing multiple priorities throughout the day

• Valid driver’s license with a clean or acceptable driving record

• Ability to pass a standard background check

• Strong reliability and consistent attendance

• Comfortable working in a fast-paced, customer-focused environment

• Basic computer skills and willingness to learn new systems

• Experience with Google Workspace, Microsoft Office, or ATS platforms preferred

• Ability to maintain professionalism and confidentiality at all times

• Strong written and verbal communication skills

• Ability to prioritize tasks and manage deadlines effectively

Oakes Auto Group is a locally owned and rapidly growing dealership group serving the Kansas City metro. We take pride in creating a workplace that feels supportive, grounded, and people-first. Our teams across North Kansas City, Olathe, and Kansas City operate with a shared focus on teamwork, personal growth, and doing right by our customers and our community.

We invest heavily in training, development, and internal promotion because we want our people to build long-term careers here, not just hold short-term jobs. Our stores value open communication, accountability, and a winning attitude, and we genuinely celebrate our employees’ successes and milestones.

Beyond the walls of our dealerships, we stay active in the community through local partnerships, volunteer opportunities, charity drives, and events that bring people together. We’re proud to represent a brand that is known for its culture, its commitment to service, and its belief that great people create great experiences.

If you’re looking for a workplace where you can grow, feel supported, and make an impact, Oakes Auto Group is a place where you can build your career.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.