Administrative Coordinator

Exceptional customer service skills. Advanced written communication skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Preferred QualificationsStrong organizational skills and ability to multitask. Familiarity with UNT systems and policies. Knowledge of PowerBI, EIS, and other UNT Financial reporting systems. Motivated, self-directed, and have the ability and willingness to communicate in a positive, courteous, and professional manner. Job Duties Executive Assistant to the Department Chair. Provides executive-level support to the Department Chair, including recommending and implementing policies and procedures. Serves as the office manager and the liaison for the department to university/college areas (e.g., VPAA, Human Resources, registrar). Provides support with correspondence, calendar maintenance, data compilation, preparation of reports, and related responsibilities. Budget. Responsible for management/oversight of departmental budget, including reporting and forecasting. Reconciles all departmental accounts regularly to ensure expenditures are accurate. Submits appropriate ABAs and IDTs, as necessary. Scheduling. Responsible for all aspects of creating/maintaining courses in Courseleaf. Work closely with chair and Undergraduate/Graduate Advising to cultivate a set of classes that meets the needs of the students. Notify students when changes are made to courses (new sections/closed sections/dropped sections) so that students can successfully graduate in a timely manner. Attends required training sessions as required by the University. Academics. Responsible for all aspects of student academics, including but not limited to, grade changes and instructor changes. Works closely with Undergraduate/Graduate Advising. Follows FERPA guidelines. Attends required training sessions as required by the university. Personnel/Human Resources/Payroll. Stays current on UNT and College policies. Provides administrative support and is responsible for all aspects of the hiring and payroll process for adjuncts, doctoral students, and hourly students for department. Coordinator for departmental faculty searches which includes candidate travel, interview schedules, and other requests as necessary. Follows safety procedures and security measures. Attends ATEAM meetings and various required training sessions as required by the college and university. Scholarships. 1. Oversees the departmental scholarship process by ensuring that all University procedures are followed; 2. Monitors budgets of scholarship endowments and donor records; 3.Provides assistance to the department chair and department scholarship committee; 4. Maintains scholarship records and acts as consultant to the college scholarship processor. Events. Organizes and assists with various special projects and events in support of the department and college (e.g., faculty meetings, advisory board meetings, commencement, etc.). Responsible for the collection of data and its analysis and the preparation of materials for events, meetings, and conferences. Purchasing and Travel. Responsible for processing and budgeting for the purchasing of goods and services for the department. Prepares and submits travel requests and reimbursements for faculty and PhD students. Coordinates student travel and reimbursements. Ensures that the department's budget and policies are followed by faculty and students. Stays current with all UNT/College purchasing and travel policies. Physical Requirements Communicating with others to exchange information.Lifting and Moving objects up to 20 pounds.Repeating motions that may include the wrists, hands and/or fingers.Sedentary work that primarily involves sitting/standing. Environmental Hazards No adverse environmental conditions expected. #J-18808-Ljbffr University of North Texas