Administrative Specialist I

Administrative Specialist I Position Summary: The Office Clerical Lead will manage the schedule and provide administrative support to the Assistant Dean of Clinical Academic Affairs and to the expanding class of third and fourth year DVM students. The position will obtain, use and record P‑Card transactions for purchases that are appropriate, within guidelines and signed off in a timely manner. Key Responsibilities Prepare letters and verify academic standing for externship experiences, internships, and registration for all students for the North American Veterinary Licensing Examination. Manage all VM3 and VM4 student absences to assure academic credit is met for clinical rotations. Coordinate absences for the Veterinary Teaching Hospital for all clinical students for the North American Veterinary Licensing Examination. Manage, verify and maintain records for adequate Rabies Titers for VM3 and VM4 students. Manage verification of student professional liability enrollment. Maintain an updated contact and emergency contact database for clinical students. Manage and verify requirements and attendance for the USDA – APHIS for the National Veterinary Accreditation Program for clinical students. Manage and coordinate senior photographs and the graduating senior composite photo. Manage VM3 and VM4 lockers and mailboxes assignments. Manage and maintain all confidential student record and files. Manage DVM licensure application for the members of the graduating class (notary required). Manage dual parking access for VM4 students at the VMC and CVM. Onboard acceptance of the clinical transfer students ensuring all required documents are obtained. Manage confidential student accommodations with the disability resource center. Schedule and proctor testing for special accommodation students. Manage student injury reports. Manage the schedule and correspondence of the Assistant Dean of Clinical Academic Affairs. Answer incoming calls and redirect as appropriate. Attend to mail procedures; reserve all meeting rooms in the education center and schedule all classroom use. Responsible for round rooms scheduling for the Veterinary Teaching Hospital. Greet students, faculty and staff and direct appropriately. Quickly respond to emails and order office supplies as needed. Manage the clinical orientation schedule for the two clinical transfer student start times (January and May) and for the UGA VM3 students. Manage graduation requirements including the American Veterinary Medical Association graduating student survey, the College of Veterinary Medicine graduation survey, outstanding accounts with the Veterinary Teaching Hospital and UGA Health Center. Prepare the written script for the graduation ceremony. Order, distribute, and collect graduation regalia for all students, faculty and external guests; organize and distribute tickets for graduation. Assist with white coat ceremony and student events as assigned. Supervise work study students and tutors; collect payroll hours and enter time cards for CVM Ambassadors and Tutors bi-weekly into OneSource. Qualifications Minimum: High school diploma or equivalent and 2 years of related experience. Preferred: Associate’s degree or 2 years of college plus 2 years of relevant experience working with professional or college level students. Equal Opportunity Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (View email address on click.appcast.io). Contact Information Recruitment Contact: Kara Tiffany Email: View email address on click.appcast.io #J-18808-Ljbffr University of Georgia