Office Administrator

Location: Headquarters – Athens, GA Job Family: Specialist

Reports To: Sr Manager of Culture & Communications Exemption: Exempt

Position Purpose: The Office Administrator keeps our operations running smoothly while fostering a positive, people-first workplace. This role supports senior leadership, manages daily office needs, and drives culture initiatives that strengthen engagement, recognition, and community.

Duties and Responsibilities

Administrative assistance for SVP and CEO:

• Organizing files, invoices, purchase orders and receipts
• Ensuring all calendars are accurate and organized
• Scheduling and organizing meetings and events – including ordering food, set up/breakdown, and company-wide event support
• Lead coordination for all production and other large scale internal meetings, including identifying dates, scheduling participants, booking and setting up conference spaces, coordinating food/logistics, and compiling/presenting meeting materials
• Serve as the central organizer for cross-functional meeting logistics, ensuring information is gathered from stakeholders and presented in a clear, organized format
• Booking travel arrangements
• Attending and cleaning AI notes for PIE meetings and other meetings as requested

Office Management:

• Greeting clients and visitors when they arrive at the office
• Serve as the primary point of contact for in-person cold calls and walk-in inquiries, directing visitors to the appropriate HQ contact and partnering with warehouse staff to ensure clear handoff processes
• Answer the phone, listen to voicemails, return phone calls
• Respond to emails sent to View email address on jobs.jobcopilot.com
• Ensuring the office remains clean and organized
• Operating and maintaining office equipment such as computers and copiers
• Checking and maintaining office supply for HQ and SM inventory, ordering new supplies as needed
• Order and maintain basic safety supplies, including safety glasses, earplugs, and first aid materials
• Researching and evaluating the potential of new office technology purchases
• Act as point of contact for conference room functionality and AV needs, including identifying improvement opportunities and coordinating upgrades or repairs
• Handle all shipping and receiving + physical mailbox
• Point of contact for Clearlink, Character Built, Landscaping/tree removal, Superior Air, Fast Signs, Building Management, Aramark, Spotless Cleaning Solutions
• Manage conference rooms calendars
• Special event assistance

HR and Culture Support:

• Collaborate with the Sr. Manager of Culture and Community to plan, coordinate, and execute employee engagement events, social activities, and celebrations
• Help promote and reinforce the company’s values through internal initiatives, programs, and communications
• Facilitate employee recognition programs, ensuring employees feel appreciated and motivated
• Assist in organizing volunteer or community outreach opportunities that align with the company’s community-driven goals
• Assist with onboarding new hires, ensuring a smooth transition into the company
• Support in managing internal communication platforms, newsletters, and other office-related documents
• Support interview scheduling
• Support phone screenings as needed

Requirements

• Bachelor’s degree in business administration, communications, or related field. 
• Minimum of 2+ years of experience in corporate communications, administration, or a related role.
• Strong leadership skills with experience in managing cross-functional teams and driving collaboration.
• Superb communication and interpersonal abilities, with the capacity to engage and inspire both internal and external stakeholders.
• Knowledge of the craft brewing industry or related sectors is a plus.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is also regularly required to sit at a desk and work at a computer for long periods of time throughout the day. The employee frequently is required to talk or hear. The employee is occasionally required to taste or smell. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Disclaimer

The job description provided here is intended to outline the general nature and key responsibilities of this role. It is not intended to be an exhaustive list of all tasks, duties, and responsibilities that the employee may be required to perform. The employee may be asked to perform other duties as required. Furthermore, the duties and responsibilities of this position may change at any time, with or without notice, based on the needs of the organization.