Academy Administrative Professional

Job Details

Posting Number: S15388P

Title: Administrative Associate II

Department: Pharmacy-Clin & Admin Pharmacy

Position Summary

Under the supervision of the Business Manager III, this position provides essential day‑to‑day administrative and operational support for the Clinical and Administrative Pharmacy (CAP) Department. The incumbent serves as the primary point of contact for the department, manages procurement and inventory, and provides dedicated administrative support to the Department Head, including calendar and travel coordination.

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

Preferred qualifications may include prior experience in a university or healthcare administrative setting and familiarity with purchasing and travel systems.

Knowledge, Skills, Abilities and/or Competencies

Thorough knowledge of state travel and purchasing procedures, processes, and restrictions.

Experience with University programs such as e‑check/e‑travel, e‑ticket, Works, UGA RUSS, and UGA Mart.

Ability to use independent judgment.

Excellent computer skills using Microsoft Office Suite and presentation graphics.

Multi‑task oriented.

Physical Demands

Sit at a desk and work on a computer for long periods of time.

Duties and Responsibilities

Executive & Departmental Support

Provide dedicated support to the Department Head, including complex calendar management, correspondence, and travel coordination.

Serve as the departmental ‘Front Office’ lead, answering phones and assisting faculty, students, and visitors.

Execute travel authorizations, expense reimbursements, and payment requests via University systems.

Coordinate departmental meetings and special events across multiple campuses, managing logistics and mail distribution.

Percentage of time: 60%

Procurement & Asset Management

Serve as the primary P‑Card holder for CAP, executing purchases in compliance with state and university regulations.

Act as the Assistant Inventory Control Officer (AICO), conducting annual inventory and coordinating equipment assignments with IT.

Manage facilities requests, building maintenance tickets, and office equipment leases (copiers).

Coordinate state vehicle reservations for faculty travel.

Percentage of time: 30%

Academic & Instructional Support

Provide technical support for classroom scheduling and student organization room requests.

Assist faculty with the distribution of course materials, exam preparation (scanning/copying), and e‑Lc updates (e.g., Clinical Challenge).

Percentage of time: 5%

Professional Development & Backup Duties

Serve as the primary backup for the Business Manager III for critical administrative functions.

Attend training classes to remain current on University purchasing, travel, and administrative policies.

Percentage of time: 5%

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including a criminal background check, confirmation of credentials, and, if applicable, a satisfactory credit check. The position requires a credit check due to financial responsibilities.

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (View email address on click.appcast.io).

#J-18808-Ljbffr