Document Specialist

Document Quality Control Specialist

This position involves reviewing scanned documents for quality assurance, identifying discrepancies, and ensuring that all scanned materials meet the required standards before they are processed or archived. The ideal candidate will possess strong attention to detail, a methodical approach to document review, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

• Review scanned documents for completeness, legibility, and accuracy, ensuring they align with set standards.
• Conduct quality control checks to identify missing pages, improper alignment, or distortion in scanned files.
• Verify the integrity of document images by comparing them with original documents when necessary.
• Ensure that all scanned documents are correctly indexed and filed according to company protocols.
• Flag discrepancies or errors and provide feedback to the scanning team for necessary corrections.
• Maintain detailed records of quality control checks, highlighting trends or recurring issues.
• Collaborate with the scanning and document management teams to improve document quality and scanning processes.
• Perform additional duties related to document management as assigned.

Qualifications:

• High school diploma or equivalent; additional certification in document management or quality control is a plus.
• Previous experience in document scanning, quality control, or data entry preferred.
• Strong attention to detail and ability to spot errors or discrepancies in documents.
• Excellent organizational skills and the ability to handle multiple tasks simultaneously.
• Proficient in Microsoft Office Suite and document management software.
• Ability to work independently and as part of a team.
• Strong communication skills to report issues clearly and collaborate effectively.
• Ability to handle sensitive and confidential information with discretion.

Physical Requirements:

• Ability to sit for extended periods and review documents on a computer screen.
• Lifting of documents or files (up to 10 lbs), if required.

Work Environment:

• Fast-paced office environment with a focus on accuracy and efficiency.
• Opportunity to work in a supportive team atmosphere with ongoing training and development.