Executive Assistant

Company Overview

Capital Protection Group (CPG) is a California-based private security firm providing professional protective services across public, commercial, residential, and special-event environments. We operate in a fast-paced, compliance-driven industry and pride ourselves on professionalism, accountability, and operational excellence.

We are seeking a highly capable  Executive Assistant to provide direct, high-level support to the CEO and assist with executive operations, scheduling, and administrative coordination.

Position Summary

The Executive Assistant serves as a  trusted partner to the CEO , providing high-level administrative, scheduling, and operational support. This is a  permanent, full-time, in-office role requiring professionalism, discretion, adaptability, and strong independent judgment.

The ideal candidate thrives in a dynamic environment, can manage  ever-changing priorities and deadlines , and anticipates executive needs before they arise. This role supports both executive efficiency and broader operational effectiveness and includes limited field-related responsibilities as needed.

Key Responsibilities

Provide direct executive support to the CEO, including daily priorities, task tracking, and operational coordination

Manage and maintain the CEO’s calendar, meetings, appointments, reminders, and frequent schedule changes

Track floating tasks, evolving deadlines, and time-sensitive assignments across multiple priorities

Proactively adjust schedules and workflows in response to changing business needs

Serve as a professional point of contact on behalf of the CEO for internal and external communications

Coordinate scheduling and logistics across leadership and administrative teams

Assist with audits, reporting, and special projects in collaboration with HR and operations

Perform occasional field-related tasks or operational errands to support business efficiency

Maintain strict confidentiality and exercise sound judgment with sensitive information

Manage multiple projects simultaneously with minimal supervision

Anticipate executive needs and proactively resolve issues before escalation

Maintain a consistent, professional in-office presence during designated business hours

Qualifications

Prior experience in an  Executive Assistant, administrative, or high-level support role

Proven experience with  calendar management and scheduling for leadership

Demonstrated ability to manage shifting priorities and multiple concurrent deadlines

Strong organizational, multitasking, and time-management skills

Ability to work independently with minimal supervision

Excellent written and verbal communication skills

High level of professionalism, discretion, and attention to detail

Proficiency with Microsoft Office

Ability to work closely with executive leadership and gain working knowledge of company operations

Experience in security, operations, compliance-driven, or fast-paced environments is a plus

Physical & Job Requirements (California-Compliant)

Ability to sit for extended periods while performing administrative and computer-based work

Ability to safely operate a motor vehicle for business-related purposes

Valid California driver’s license and acceptable driving record required

Ability to occasionally travel between office, field locations, and client sites

Ability to meet eligibility requirements to obtain and maintain a  California BSIS Guard Card

(Training and registration required; assistance may be provided)

Reasonable accommodations will be provided in accordance with the  California Fair Employment and Housing Act (FEHA)and applicable state and federal laws

Additional Information

Work Location: On-site, Sacramento, CA (with occasional field responsibilities)

Employment Type: Permanent, full-time

Classification: Non-exempt or exempt, to be determined based on duties and California wage/hour requirements

Equal Opportunity Employer: Capital Protection Group complies with all applicable California labor laws, including pay transparency, anti-discrimination, and workplace accommodation requirements