Administrative Assistant

Administrative Assistant The Administrative Assistant is the official representative of City Wide when interacting with clients, customers, and independent contractors (IC) in the areas of personnel, payroll, finance, budget, sales, and other business-related areas. The overall goal of this position is to execute operations and administrative functions so that the company can efficiently and effectively operate in a disciplined and scalable manner. Essential Functions Work check-in for ASM events and provide administrative support during events as needed Greet visitors pleasantly and ensure all guests properly sign in upon arrival Issue and accept job applications; assist candidates during the application process Answer and route phone calls professionally; take and relay accurate messages as necessary Handle, sort, and distribute incoming and outgoing mail efficiently Assist in copying, scanning, and creating office files for various departments Process badge and uniform requests from employees and independent contractors (ICs) Administer and grade Wonderlic and Excel assessments for job applicants Prepare and maintain the breakroom, including stocking coffee, utensils, and supplies Prepare conference rooms daily to ensure readiness for meetings Maintain supply inventory for both office and breakroom, restocking as needed Maintain and update Operations and Sales Boards as directed Keep accurate digital logs of mail, paychecks, and packages to ensure accountability.