Executive Assistant

*Description*
The Executive Assistant provides highlevel administrative, operational, and personal support to senior executives. This role coordinates complex scheduling, manages correspondence, plans events and travel, maintains financial and legal records, and serves as a key liaison across internal departments, external partners, charitable organizations, and family offices.
Key Responsibilities
Executive Support
Manage executive calendars, schedule meetings, coordinate quarterly board meetings, and handle all incoming mail and calls.
Prepare, proofread, edit, and distribute executive and company-wide announcements.
Order meals for executive meetings and maintain office hospitality supplies.
Notarize documents as needed.
Foundation Support
Respond to product donation inquiries; prepare decline letters and route eligible requests.
Coordinate and schedule Foundation board meetings.
Maintain the Foundation checkbook and process charitable payments.
Coordinate participation in charity events, concerts, and golf tournaments.
Sales & Corporate Support
Plan and execute offsite events including VIP golf outings, advisory council meetings, and dealer visits.
Create invitations, coordinate RSVPs, book travel, lodging, venues, and transportation.
Assist with event logistics including nametags, catering, and large-group reservations
Support Regional Sales Managers with documentation, international training letters, shipping materials, and distributor contracts.
Maintain the company's distributor directory and portals.
Assist with VIP visits, holiday mailings, and trade show accommodations.
Office Administration
Order office supplies and coordinate equipment repairs.
Maintain kitchenette and commonarea supplies.
Manage customer product complaint routing.
Family Office Support
Coordinate family travel, including detailed itineraries, reservations, and logistics.
Process and record personal bills in Quicken; manage check orders and financial tracking.
Maintain vehicles, registrations, IPass transponders, and personal documents such as passports and licenses.
Order flowers, purchase or exchange gifts, and assist with holiday mailings.
Support tax preparation by organizing receipts, financial statements, and communicating with advisors.
Coordinate with household caretakers for properties and renovation documentation.
Maintain secure logs of passwords and monitor executive email for actionable items.
Legal & Compliance Support
Enter real estate transfers into state systems.
Prepare, convert, and distribute legal documents; handle notarization, scanning, and overnight mailing.
Support patent/trademark meeting scheduling.
Handle courthouse or city recordings when needed.
Track loan payments, utility bills, taxes, and compile expense reports.
*Skills*
event coordination, scheduling, executive meeting, executive communication, executive administration
*Additional Skills & Qualifications*
Qualifications
10-15+ years of upper-level executive assistant experience.
Strong organizational skills and exceptional attention to detail.
Ability to manage sensitive information with discretion.
Experience with event planning, travel logistics, and financial tracking (Quicken).
Excellent communication skills and professional writing ability.
Proficiency in Microsoft Office, SharePoint, and standard business applications.
Notary certification preferred.
Accounting or legal executive assistance experience preferred.
*Job Type & Location*This is a Permanent position based out of Fitchburg, WI.
*Pay and Benefits*The pay range for this position is $80000.00 - $95000.00/yr.
Health & Wellness

Medical Insurance (Quartz Health) - Three plan options (HMO and POS) offering innetwork and outofnetwork flexibility, telehealth access, behavioral health coverage, and prescription benefits
Health Reimbursement Account (HRA) - Companyfunded account that helps offset deductible expenses when enrolled in a Quartz medical plan
Dental Insurance (Delta Dental) - $0 premium coverage with preventive care at no cost, 100% coverage for basic and major services, and orthodontia coverage
Vision Insurance (EyeMed) - Lowcost materialsonly plan with annual allowances for frames, lenses, or contacts
Onsite UW Health Employee Clinic - Nocost office visits for employees and dependents enrolled in Quartz medical plans
Employee Assistance Program (LifeMatters) - Free, confidential support for mental health, financial planning, legal assistance, child/elder care, and wellness resources
Annual Wellness Initiative - Premium discounts for completing wellness activities

Financial & Retirement

401(k) Retirement Plan (Empower)

Automatic enrollment at 5% (escalates annually)
Company match: 20% of the first 5% contributed (up to 1% of pay), immediately vested

Profit Sharing - Annual company contribution tied to company performance
Flexible Spending Accounts (FSA) - Medical and Dependent Care options with taxadvantaged savings

Income Protection & Insurance

Basic Life & AD&D Insurance - Companypaid coverage equal to 2x annual salary (up to $500,000)
Optional Life Insurance - Voluntary coverage for employees, spouses, and dependents
ShortTerm Disability / Salary Continuation - Up to 100% of salary for up to 26 weeks
LongTerm Disability - 60% of salary (up to $10,000/month) after 180 days
Voluntary Coverage Options - Critical Illness, Accident, and Hospital Insurance

Paid Time Off & Work/Life Balance

Paid Time Off (PTO) - Combines vacation and sick/personal time; increases with tenure
Paid Holidays - Includes major U.S. holidays plus additional companyobserved days
Parental Leave

Birthing parents: Up to 12 weeks paid
Nonbirthing parents: Up to 4 weeks paid

Bereavement Leave & Jury Duty Pay

Lifestyle, Learning & Extras

Onsite Fitness Center - Complimentary access for employees and spouses
Tuition Reimbursement - Up to $5,250 annually after 90 days of employment
Career Development & Learning Programs
Employee Product Discounts - Reduced pricing on products
Vision & Safety Shoe Reimbursement - Up to $50 annually (rollable up to 3 years)
Scholarship Program - Annual scholarships for employees' dependents
Employee Events & Discount Programs

Eligibility & Enrollment

Benefits available to employees regularly scheduled for 30+ hours/week
Voluntary benefits begin on the 31st day of employment
Open Enrollment held annually in November
*Workplace Type*This is a fully onsite position in Fitchburg,WI.
*Application Deadline*This position is anticipated to close on Jun 5, 2026.

About TEKsystems


We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services


We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

*San Francisco Fair Chance Ordinance:* Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

*Massachusetts Lie Detector:* It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

*Use of Artificial Intelligence (AI):* We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Required

Preferred

Job Industries

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