Off Premise Event Manager

Off Premise Event Manager

Part-Time Event Manager

Key Responsibilities:

Event Management:

• Oversee and manage the execution of events, ensuring smooth operations from setup to breakdown.
• Act as the primary point of contact for clients during events, addressing any last-minute requests or concerns.
• Manage the event timeline, ensuring adherence to the schedule, and coordinate with vendors and staff as needed.
• Supervise setup and breakdown crews, ensuring the event space is prepared according to client specifications.
• Handle onsite troubleshooting, including managing guest flow and coordinating with catering staff.
• Conduct Event Walkthroughs (based on availability):
• Schedule walkthroughs with clients prior to events you will lead.
• During the walkthrough, confirm details such as event flow, setup requirements, guest arrival times, catering logistics, and vendor load-in/out times.
• Provide recommendations to enhance the event experience and ensure all parties are aligned on day-of logistics.
• Create a checklist and action plan based on the walkthrough to share with your team and vendors.

Additional Expectations:

• Availability: You are expected to be available during your scheduled shifts; however, due to the nature of the industry, some tasks (such as client follow-ups or urgent requests) may extend beyond those hours.
• Event Leads Meeting: You are obligated to attend the weekly event leads meeting to discuss, plan, and learn about upcoming events, ensuring smooth execution and consistent communication with the team.

Remote Work Disclaimer:

• Availability and Communication: While this position allows for some remote work, you are expected to be available during your designated work hours and respond promptly to communication (email, messaging, calls). Any deviations from this schedule should be pre-approved by your manager.
• Work Environment: You are expected to maintain a professional work environment that allows for productivity and focus during work hours. You are responsible for securing and maintaining a reliable internet connection and necessary equipment (e.g., computer, phone) to perform your duties.
• Compliance with Company Policies: While working remotely, you are still bound by the same company policies and procedures as in-office employees.
• In-Person Attendance: In-person attendance will be required at event venues and our central offices in Owings Mills, MD. Reasonable notice will be provided.

Work Schedule

• 8 hour shift
• 10 hour shift
• Weekend availability

Supplemental Pay

• Tips

Benefits

• Flexible schedule
• Paid time off
• Paid training