Project Coordinator III (EII3)

Project Coordinator

Location: Onsite at Lake County Assignment Length: 7 months

Job Description: As a project coordinator, you will be responsible for the financial aspects of IT projects supporting the R&D function in the biopharmaceutical industry. Main responsibilities will include financial planning, budgeting, forecasting, and providing data-driven insights into the financial health of a portfolio of projects. This role plays a pivotal role in ensuring the success of projects by providing accurate data, insightful analysis, and strategic guidance to project teams. The position requires a combination of financial expertise, analytical skills, project management skills, and effective communication through oversight of multiple projects across the entire project management lifecycle from initiation to closure.

Key Responsibilities:

• Monitor IT operating and capital expenditure on a regular cadence to ensure adherence to the allocated budget by maintaining accurate records of invoices, expense cashflow, capital authorization and spend.
• Complete month-end close processes, such as analyzing and reporting on budget utilization, highlighting variances to forecast, and recommending adjustments as needed.
• Support Portfolio managers in generating regular reports and dashboards to communicate portfolio health, at-risk projects, budget status, request for capital expenditure status, software renewal timelines, and cost reallocation opportunities
• Collaborate with portfolio managers, project managers, business system analysts, IT operations and other project stakeholders to develop and monitor project cost plans
• Collaborate with cross-functional teams including project accounting, finance, and procurement to capitalize and close-out on authorizations in partnership with Portfolio managers
• Develop and update comprehensive financial forecasts based on project progress and changes in scope, schedule, resource allocation and other project dependencies, while anticipating and communicating potential financial risks and opportunities.
• Monitor project health dashboards and raise risks and issues to Portfolio managers and project managers ensuring PPM tools contains accurate data
• Coordinate the renewal of IT licenses, subscriptions, and contracts in collaboration with business system analysts and IT system owners
• Maintain statements of work (SOW) and purchase orders (PO) to track vendor commitments and invoice receipt
• Partner with Project and Portfolio managers to ensure that projects adhere to financial policies, regulations, and accounting standards for IT projects
• Provide feedback on opportunities for process improvement and/or leveraging technology to automate tasks, reports, and processes

Qualifications & Skills:

• Bachelor's degree in finance, accounting, or a related field
• 5+ years of work experience managing projects with an emphasis on cost management
• Must be proficient in MS Excel
• Ability to multi-task and manage multiple projects under tight deadlines
• Ability to establish and maintain effective working relationships with stakeholders
• Experience with SAP, SRM, PowerBI and Clarity PPM a plus

EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."