Gala Coordinator

Job Description

Job Description

Part-Time Gala Coordinator (part-time, temporary)

Position Summary:

The Gala Coordinator is a part-time, temporary position responsible for helping to coordinate HUGS Foundation Inc.’s annual fundraising gala which will be held on Friday, February 5, 2027. This role is ideal for an experienced event planner, non-profit professional, or knowledgeable volunteer seeking flexible work while making a meaningful impact. Anticipated completion date: February 15, 2027.

Qualifications:

• Event planning, nonprofit, or related experience preferred
• Strong communication skills
• Ability to manage multiple deadlines
• Proficiency with Microsoft Office and ability to learn event/fundraising software
• Organized and efficient
• Reliable, personal transportation and valid driver’s license

Duties and Responsibilities:

• Solicit auction donations from businesses and community partners through verbal and written communication
• Track donation requests and item acquisition
• Help coordinate auction displays and logistics for event day
• Prepare sponsorship packets and track sponsorship commitments
• Assist with gala registration and guest lists
• Help coordinate event décor and logistics
• Support event-related communications
• Assist with day-of-event execution
• Assist with post-event follow-up
• Other duties as assigned

Schedule: 20 hours per week, Oct 2026 through Feb 2027

It is the policy of HUGS Foundation Inc, to provide equal employment opportunities without regard to race, color, religion, sex, nation origin, age, disability, marital status, sexual orientation, genetic information, or any other protected characteristic under applicable law.