Accounting Manager

Job Title: Accounting Manager

Pay Levels: DOE, $95,000 to $110,000

Location: Kent, WA

Reports to: General Manager

Job Summary:

The Accounting Manager oversees all accounting functions, ensuring accurate financial reporting, compliance, and efficient financial operations. Responsibilities include accounts payable and receivable, cash management, billing and collections, inventory and asset management, budgeting and forecasting, general ledger, payroll, and taxes.

Approximately 15% of the role involves office management, including mail, office supplies, equipment maintenance, and overall office organization.

The ideal candidate is analytical, detail-oriented, and a strong problem solver with advanced Excel skills and a strong work ethic. Excellent customer service and communication skills are essential, as the role involves daily interaction with operations staff and customers.

Work Environment:

This role is based in a fast-paced manufacturing office and requires managing financial and administrative responsibilities in a high-volume, production-focused environment. The ideal candidate is organized, adaptable, and comfortable managing multiple priorities.

Work Schedule: Monday – Friday 7:00am – 4:00pm

Qualifications & Basic Requirements:

• 5+ years of progressive accounting and 2+ years of Quickbooks experience
• Bachelor's degree in accounting, finance, or a related field.
• Strong knowledge of accounting principles, debits, credits, general ledger functions, and reconciliations.
• Ability to perform tasks with little or no oversight and input, within a fast paced and high-volume environment with emphasis on accuracy and timeliness.
• Ability to manage multiple priorities and meet deadlines.
• Excellent organizational, communication, and problem-solving skills.
• Proficiency in Excel for data analysis and reporting purposes.
• Ability to analyze financial data and successfully reconcile basic general ledger accounts.
• Excellent analytical, problem-solving, and decision-making skills
• Familiarity with manufacturing operations and cost accounting concepts is a plus
• Familiar with WA, OR, ID, CA Prevailing Wage laws and filings

Accounting Duties:

Financial Reporting & General Accounting

• Manage and oversee all accounting operations for the company.
• Ensure all financial transactions are recorded accurately and timely.
• Manage monthly close
• Prepare monthly financial statements, including balance sheet, income statement, and cash flow statements.
• Analyze financial results and investigate significant variances.
• Prepare management reports and financial dashboards for executive leadership.
• Maintain fixed asset records, depreciation schedules, and capital project accounting.
• Coordinate intercompany transactions and reconciliations when applicable.
• Licensing and filings for federal, state, and local administrations

Cost Accounting & Manufacturing Operations

• Analyze production variances, including:
• Material price variances
• Material usage variances
• Labor efficiency variances
• Labor rate variances
• Manufacturing overhead variances
• Review and validate bills of materials (BOMs) and routing structures.
• Partner with production management to identify cost reduction opportunities.
• Assist with pricing decisions through cost and margin analysis.
• Participate in operational reviews and manufacturing planning meetings.

Inventory Management

• Maintain accurate inventory accounting and valuation.
• Oversee cycle count programs and annual physical inventories.
• Reconcile inventory subledgers to the general ledger.
• Ensure proper accounting for work-in-process (WIP).

Budgeting, Forecasting & Financial Planning

• Lead the annual budgeting process.
• Develop monthly and quarterly forecasts.
• Monitor actual performance against budget and forecast.
• Prepare detailed variance analyses and management explanations.

Cash Management & Treasury

• Monitor daily cash activity and cash flow requirements.
• Prepare cash flow forecasts.
• Prepare cash disbursements for review and approval
• Ensure adequate control over cash management functions.

Accounts Payable

• Input vendor payment processing.
• Process payment runs.
• Monitor vendor relationships and payment terms.
• Ensure accurate accrual of unpaid liabilities.

Accounts Receivable & Credit Management

• Process customer billing
• Monitor customer credit limits and risk exposure.
• Review aging reports and manage collection efforts.
• Analyze bad debt reserves.

Payroll Processing

• Process payroll and ensure accurate payment for all prevailing wages
• File all required prevailing wage intents, hours worked, and affidavits
• Ensure compliance with payroll tax regulations and all prevailing wage laws
• Monitor labor reporting and labor cost allocations.
• Benefit administration (401K, HSA, etc.)

Compliance, Controls & Audit

• Ensure compliance with GAAP and accounting policies and regulatory agencies (DOT, SOS, etc.)
• Establish and maintain strong internal controls.
• Monitor segregation of duties and approval authorities.

Tax Administration

• Coordinate preparation of federal, state, and local tax filings with external accounting firms.
• Ensure tax compliance across all business activities.
• Manage sales and use tax compliance related to purchases.
• Licensing and filings for federal, state, and local administrations

Office and Administrative Duties:

• Direct day-to-day office operations and administrative workflows.
• Purchase and manage office and plant supplies, furniture, and equipment maintenance contracts.
• Serve as the primary contact for building maintenance, equipment maintenance, facility vendors, and utility providers.
• HR Functions
• Data retention for previous filings