Executive Assistant

Job Summary

The Executive Assistant provides high-level administrative support to senior leadership within a professional services organization in the regional area. This role is responsible for managing executive communications, coordinating schedules and client interactions, and maintaining efficient office operations. The position plays a critical role in ensuring smooth daily workflow, supporting client service excellence, and enabling leadership to focus on strategic priorities.

Key Responsibilities:

Serve as the primary point of contact for executives, managing phone calls, messages, emails, and correspondence

Coordinate and schedule appointments, meetings, and client interactions

Prepare, format, and type documents based on executive or professional staff instructions

Maintain and organize office filing systems, both physical and electronic

Manage incoming and outgoing mail, deliveries, and office communications

Greet clients and visitors in a professional and welcoming manner

Monitor and maintain office supplies and equipment; place orders as needed

Ensure confidentiality and proper handling of sensitive information

Assist with general office management and administrative support tasks

Minimum Education & Experience Requirements:

High school diploma, GED, or equivalent required

Associates or bachelors degree preferred

13 years of administrative, executive support, or office management experience preferred

Experience in a professional services environment (e.g., legal, financial, or corporate office) is a plus

Special Requirements:

Ability to handle confidential and sensitive information with discretion

Strong reliability and ability to meet strict deadlines

Proficiency in standard office procedures and professional etiquette

Knowledge, Skills, and Abilities:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Excellent organizational and time management skills

Strong written and verbal communication abilities

High attention to detail and accuracy

Ability to multitask and prioritize effectively in a fast-paced environment

Strong interpersonal skills and ability to work collaboratively with a team

Ability to follow instructions and take direction from leadership

Professional demeanor with a client-focused mindset

Additional Desired Characteristics:

Experience supporting multiple executives or a small team

Familiarity with document preparation or administrative work in a structured environment

Positive attitude, patience, and adaptability

Strong problem-solving skills and initiative

Work Environment:

This is an in-office position within a professional office setting in the regional area

Standard business hours with occasional need for flexibility based on workload

Minimal to no travel required