Office Administrator

Office Administrator $ 28-30/hr M-F 7:30-4:30 (subject to change) Location: Vancouver, WA 98684 Temp-to-hire Job Description Our client is seeking a proactive and customer-focused Office Administrator to serve as the face of their growing office while ensuring day-to-day operations run smoothly. This highly visible role combines front desk reception, office administration, facilities coordination, and workplace support, requiring someone who thrives in a fast-paced environment and takes pride in creating an organized, professional, and welcoming workplace. The ideal candidate is a self-starter with exceptional organizational skills, a service-oriented mindset, and the ability to anticipate needs, solve problems, and support both employees and visitors with a high level of professionalism. Responsibilities Serve as the primary point of contact for visitors, clients, vendors, and employees, creating a professional and welcoming office environment. Greet and screen visitors, manage office access, and direct guests to the appropriate team members. Coordinate incoming and outgoing mail, shipping, deliveries, and high-volume printing and document preparation. Support daily office operations by monitoring supplies, ordering inventory, and coordinating with vendors and service providers. Ensure conference rooms, common areas, break rooms, and shared spaces are clean, organized, and meeting-ready. Identify and coordinate resolution of office maintenance and facilities issues. Assist with meeting logistics, including room setup, food and beverage coordination, and event support. Provide administrative support to office staff, including scheduling assistance and other ad hoc projects. Manage multiple administrative requests while ensuring timely and accurate completion. Maintain a safe, secure, and organized workplace by monitoring office activity and addressing operational needs proactively. Build positive relationships with employees, vendors, and visitors while delivering exceptional customer service. Support office growth and expansion initiatives by helping maintain an efficient and well-organized workplace. Perform additional office administration, facilities, and workplace support duties as needed. Qualifications and Requirements Previous experience in office administration, office management, reception, workplace services, or administrative support. Strong customer service skills with the ability to serve as a professional and welcoming first point of contact. Excellent verbal and written communication skills. Highly organized with exceptional attention to detail and the ability to manage multiple priorities. Proactive, self-motivated, and able to work independently with minimal supervision. Strong problem-solving skills with the ability to anticipate office needs and take initiative. Experience coordinating office operations, vendors, supplies, shipping, mail, and general facilities support. Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel. Ability to maintain confidentiality and handle sensitive information with professionalism and discretion. Team-oriented with a positive attitude, low ego, and a collaborative approach to supporting others. Comfortable working in a fast-paced, onsite office environment five days per week. Ability to occasionally lift and move office supplies, packages, or equipment. Experience supporting office expansions, workplace projects, or facilities operations is a plus. Experience as an Office Manager, Office Administrator, Receptionist, Workplace Experience Coordinator, or Office Services Coordinator is preferred. Benefits and Perks Competitive compensation package Medical, dental, and vision insurance with company-paid premiums Retirement savings plan with employer match Company-paid life, AD&D, short-term, and long-term disability insurance Employee Assistance Program (EAP) for confidential support and wellness resources Healthcare concierge support to help navigate benefits and services Employee discounts and additional company perks Supportive environment focused on professional growth and development Your New Organization A privately held financial services firm focused on retirement planning and long-term wealth strategies. The company provides personalized financial guidance to help clients manage and grow their retirement assets, combining market expertise with tailored planning solutions. #J-18808-Ljbffr