Administrative Coordinator

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an Administrative Coordinator with HCA Healthcare you can be a part of an organization that is devoted to giving back!

Job Summary and Qualifications

Duties Include and Are Not Limited To:


IT Operations Support: IT Division Support


• Oversees all administrative support for the CIO, the Leadership Team, and others as necessary in the organization


• Assists / Ensures new employees are brought into the division via the on boarding process and assist hiring manager with necessary actions with regards to employee set up.


• Performs/Monitors complex administrative duties including responding for executive when he/she is unavailable, composing correspondence, and coordinating resources across corporate functions.


• Maintains/Oversees Outlook calendars and email as assigned.


• Provides Oversight/Coordination of the reception area of the IT&S Division Office including greeting guests, maintaining the visitor log, answering telephone lines and inquires, refers callers/visitors to appropriate individuals, etc.


• Compiles/Oversees reports from data and existing records, and summarized researched information as requested


• Provides Oversight/Coordinates the various employee activities throughout the year and assists the Leadership Team with focusing on IT&S Values


• Oversees/Manages office administration and coordinates communication with building management. Problem solves space, furniture, aesthetic issues with appropriate personnel.


• Provides Oversight/Coordination/Development of necessary spreadsheets for tracking various activities/projects.

• Provides Oversight/Coordination and Manages the process of purchase requisitions as required.


• Communicates (written/verbal) with business owners, vendors and all levels of company employees.


• Oversees/Aligns & Monitors schedules with coordination of conference calls and meetings. Participate in meetings and compile minutes as needed.


• Oversees/Aligns & Monitors schedules/coordinates Travel Arrangements as requested.


• Oversees/Ensures adequacy of office supplies and equipment


• Oversees/Ensures paycheck distribution timely


• Provides Oversight/Coordinates with management to ensure new employees have all necessary forms, supplies and equipment.


• Provides Oversight/ Coordinates HealthStream maintenance


• Assists / Coordinates preparation of the ECO Quarterly report


Relationship Management & Communication:


Leadership, Facility/Field Leadership, Facility/Field Staff, Vendors, Physicians, Division IT Groups, Shared Services Groups


• Builds positive relationships, must be able to work effectively with other employees, patients and external parties

• Represents IT&S Division at all times


• Communicates clearly and concisely, both verbally and in writing


• Promotes Policies and Procedures, must demonstrate knowledge and understanding of organizational policies, procedures and systems


• Cascades communication down from CIO as appropriate

Knowledge, Skills, and Abilities


Required:


• Communication - must communicate clearly and concisely, both verbally and in writing


• Must have the ability to maintain/handle confidential information appropriately


• Customer Focused - must understand who the customer is and must establish and maintain long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations


• Employee Focused - must understand the value of all of our employees and must work to establish and maintain solid relationships, building trust and respect with our employees


• Interpersonal skills - must be able to work effectively with other employees, patients and external parties


• PC skills - must demonstrate proficiency in Microsoft Office applications and other applications as required


• Ability to work in a fast paced, high stress environment and poses a high degree of flexibility


• Ability to multi-task and work independently with minimal supervision


• Excellent interpersonal and organizational skills


• Policies & Procedures - must demonstrate knowledge and understanding of organizational policies, procedures and systems

Education:


• High school diploma or GED required


• Associate's degree in business administration or completion of secretarial program


Preferred Experience:


• Five to Seven years of administrative experience is required, including at least one year in a healthcare organization (appropriate education may be substituted for experience).


• Prior experience with evidence of the ability to handle a busy office in a confidential and professional manner. Requires high concentration with more than average pressure and stress. Possess the ability to deal tactfully with division and corporate personnel.
Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Administrative Coordinator opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.