Administrative Assistant

Job Description

Job Description

We are seeking a detail-oriented and proactive Administrative Coordinator to support daily office operations and assist a leadership team in a fast-paced, professional environment. This role is responsible for coordinating administrative activities, supporting internal communications, and helping ensure smooth day-to-day business operations. The ideal candidate is highly organized, adaptable, and enjoys being a key resource for both leadership and employees.

Key Responsibilities

• Provide administrative support to leadership and various departments across the organization.
• Coordinate meetings, manage schedules, and reserve conference rooms or shared spaces.
• Assist with company events, employee recognition programs, community initiatives, and other internal activities.
• Prepare documents, perform data entry, maintain records, and support special projects.
• Draft and distribute internal communications and correspondence.
• Order office and operational supplies while monitoring inventory levels.
• Assist with invoice processing, expense tracking, and general administrative accounting support.
• Maintain accurate documentation and assist with recordkeeping activities.
• Utilize internal systems to enter information, coordinate activities, and support workflow processes.
• Perform a variety of additional administrative duties as needed to support business objectives.

• 2+ years of administrative, office support, or coordinator experience preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Experience supporting meetings, events, scheduling, or office operations preferred.
• Ability to maintain professionalism and confidentiality when handling sensitive information.
• Positive attitude with a collaborative, team-oriented approach.
• Reliable, dependable, and self-motivated with strong follow-through.
• Comfortable working fully onsite in a professional office environment.