Receptionist

Job Description

Job Description

We are currently recruiting for a Receptionist job in Greensboro, NC! This is a contract opportunity, expected to last through December! In this role, you will be providing front desk and administrative support during a maternity leave assignment. This role serves as the first point of contact for visitors, clients, and callers while supporting daily office operations, facilities coordination, and accounting/administrative functions. The ideal candidate will be detail-oriented, customer-focused, and comfortable managing multiple priorities in a fast-paced office environment.

Responsibilities:

• Answer and direct incoming phone calls.
• Greet and assist visitors, clients, and vendors professionally.
• Sort and distribute incoming mail and packages.
• Coordinate outgoing shipments and courier pickups.
• Manage shared email inboxes and respond to general inquiries.
• Coordinate conference room scheduling and maintain meeting calendars.
• Send company-wide communications, including employee recognition and birthday announcements.
• Prepare and distribute weather-related office communications as needed.
• Maintain Certificates of Insurance (COIs), including tracking renewals and follow-up with vendors and subcontractors.
• Assist with onboarding new vendors and subcontractors by collecting and organizing required documentation.
• Maintain electronic filing systems and compliance records.
• Assist with invoice verification and documentation review.
• Track and organize receipts and account statements.
• Maintain spreadsheets and records related to company purchases and expenses.
• Support payment notification processes and documentation requests.
• Assist with lien waivers, retainage documentation, and other administrative accounting tasks as needed.
• Support certified payroll reporting and related administrative functions.
• Assist with quarterly sales tax documentation and record verification.
• Assist with ongoing data migration projects by extracting information from various files, spreadsheets, and systems.
• Manage breakroom setup, organization, and cleanliness.
• Monitor inventory and order office and breakroom supplies.

Qualifications:

• Bachelors or Associate's Degree preferred.
• At least 2 years of receptionist, administrative assistant, or office coordinator experience preferred.
• Experience with accounting software, vendor compliance, or construction industry administrative support is a plus.
• Strong customer service and communication skills.
• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.
• Excellent organizational skills and attention to detail.
• Strong data entry and recordkeeping abilities.
• Experience managing calendars and shared inboxes.
• Ability to work independently with minimal supervision.
• Professional phone etiquette and polished interpersonal skills.
• Ability to maintain confidentiality and professionalism.
• Comfortable managing multiple tasks and priorities simultaneously.

Pay Details: $21.00 to $23.00 per hour

Search managed by: Kristin Yates

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.