Facilities Coordinator

Facilities Coordinator

Location: Morrisville, NC 27560

Duration: 6 months W2 contract with high possibility of extension based on performance and depending on business needs

Shift Timing: Monday-Friday 8AM to 5PM EST

Description: As a Facilities Coordinator, you will provide basic support to conference services and soft services operations across the site. This entry-level role focuses on carrying out routine tasks to help maintain meeting spaces and workplace environments to an acceptable standard. You will work under supervision, following clear instructions and established processes.

Essential Functions and Other Job Information

Major Job Responsibilities:

• Conference Services Support
• Assist with setting up and resetting meeting rooms (furniture layout, basic equipment, refreshments)
• Check rooms are clean, tidy, and ready for use
• Report issues with meeting rooms or equipment
• Provide basic on-the-day support for meetings when required
• Soft Services Support
• Support delivery of services such as cleaning, waste, and catering
• Carry out basic checks to ensure areas are clean and presentable
• Report any service issues to supervisors
• General Facilities Tasks
• Help raise or log simple service requests
• Carry out routine site checks and report faults or issues
• Support with moving equipment, furniture, or supplies as needed
• Assist with basic administrative or record-keeping tasks
• Vendor & Team Support
• Work alongside team members and supervisors to complete daily tasks
• Assist contractors or service providers when required
• Follow instructions for supporting service delivery
• Customer Service
• Provide a polite and helpful service to employees and visitors
• Respond to simple queries and direct more complex issues to others
• Health, Safety & Compliance
• Follow all site health and safety procedures
• Use equipment and materials safely
• Report hazards, incidents, or unsafe conditions

Job Knowledge: High school diploma or equivalent and relevant formal academic / vocational qualification

Previous experience in conference and meeting support is beneficial but not essential

Job Complexity: Works on assignments that are routine in nature, requiring limited judgment. Has little or no role in decision-making. Supervision Received / Freedom to act: Normally receive detailed instructions on all work. Works under close supervision.

Interactions / Business Relationships: Contacts are primarily within immediate work unit. Contacts involve obtaining or providing information requiring little explanation or interpretation.

Qualifications:

• Education and Experience:
• Basic education (e.g., secondary school or equivalent)
• Previous experience in maintenance, manual work, or facilities support is beneficial but not essential
• Knowledge, Skills, and Abilities:
• Skills & Competencies
• Willingness to learn and follow instructions
• Basic practical/handy skills
• Reliable and punctual
• Good attitude and teamwork skills
• Ability to follow safety procedures
• Technical Knowledge
• Basic understanding of tools and equipment (desirable)
• Interest in building systems or maintenance trades

Working Conditions and Environment:

Indoor environment

Physical Requirements:

• Standing: Remaining on one's feet in an upright position – Frequently
• Walking: Moving about on foot – Frequently
• Sitting: Remaining seated to perform tasks – Frequently
• Lifting: Raising or lowering objects - (Estimated Weight Range) – Frequently
• Carrying: Transporting objects manually – Frequently