Director of Finance & Operations

Job Description

Job Description

DIRECTOR OF FINANCE AND OPERATIONS, GWYNEDD-MERCY ACADEMY ELEMENTARY

Gwynedd-Mercy Academy Elementary is a private, Catholic, co-educational academy committed to quality education integrated with Gospel values. A ministry sponsored by the Sisters of Mercy and established in 1861, Gwynedd-Mercy Academy combines a long tradition of academic excellence with innovative teaching methodology and progressive technology integration to create a caring, child-centered environment.

Under the general supervision of the Head of School, the Director of Finance and Operations is responsible for providing sound fiscal management and effective oversight of the school’s operations. This includes the development and management of the school budget, supervision of financial and operational systems, and leadership of a team that includes the accountant, IT Manager, and Facilities Manager. The Director ensures the effective stewardship of resources in support of the school’s mission while maintaining the highest standards of confidentiality and integrity.

RESPONSIBILITIES

Financial Management

• Direct the budget process, prepare the annual budget, and present it to the Head of School and the Board.
• Review and refine each month’s Balance Sheet and Income Statement for accuracy; then review with the Head of School and Board.
• Provide long-term financial planning and projections, including a 12-month rolling cash forecast to inform strategic decision-making.
• Monitor all purchasing and spending to ensure sound audit procedures.
• Complete and file all required financial reports and taxes.
• Oversee the accountant reporting directly to this position.
• Oversee payroll processes and administration of the 403(b)-retirement program.
• Collaborate with the HR Specialist on financial matters related to employee benefits, compliance, and reporting, and the financial impact of policy decisions.
• Develop strategic financial models for capital campaigns and construction projects.
• Manage accounts receivable, accounts payable, and overall cash management.
• Oversee general accounting for all internal and external funds associated with the school.
• Manage and monitor the school’s investment portfolio in alignment with Board-approved policies.
• Oversee and ensure the integrity of the financial aid program through leadership of the financial aid committee.
• Assess the performance of third-party service providers and recommend changes when appropriate.
• Identify and implement opportunities to fortify financial controls and create expense efficiencies.

Operations Management

• Supervise the IT Manager and Facilities Manager, providing leadership and support to ensure effective technology services and facilities management.
• Review and negotiate operational and facility-related contracts and agreements (e.g., transportation, custodial, food service, insurance).
• Manage records of insurable property, insurance claims, and required reporting.
• Ensure compliance with safety, security, and regulatory requirements.
• Lead operational planning to support school growth, sustainability, and strategic initiatives.

KNOWLEDGE, SKILLS, AND ABILITIES

Education: Bachelor’s degree in business administration, accounting, or related field required; Certified Public Accountant (CPA) credential preferred.

• Demonstrated ability to handle sensitive financial, personnel, and institutional information with strict confidentiality and discretion.
• Strong organizational, leadership, and communication skills.
• Minimum of five years of experience in school or nonprofit finance and operations management.
• Experience supervising cross-functional staff (finance, IT, facilities) strongly preferred.
• Experience working with boards and committees required.
• Proficiency in Microsoft Word and Excel required.
• Familiarity with Financial Edge and Blackbaud accounting software strongly preferred.
• Must adhere to the teachings and values of the Catholic Church.

PHYSICAL DEMANDS

While performing duties, employee must sit for long periods of time, use hands in repetitive motion tasks, and answer telephone calls. The position also requires some standing, stooping, and bending while filing. Employee is expected to work onsite, Monday through Friday, with occasional evening and weekend hours to support special events.

Salary commensurate with experience. Excellent benefits. Candidates should send cover letter and resume to View email address on us.fitly.work .

 

This position closes April 1, 2026