Administrative Assistant III

Administrative Assistant III

Location: Louisville, Kentucky

Duration: 0-6 Months

Shift: M-F 10:00PM to 4:00AM

Pay Rate: $14.25/Hour to $18.04/Hour

Responsibilities:

• Provides high-level administrative support to a department head or large department
• Performs complex and confidential administrative functions
• Completes assigned programs, projects, and administrative tasks
• May supervise or provide work direction to lower-level clerical staff
• Greets visitors and responds to inquiries
• Answers, screens, and routes phone calls; takes messages
• Resolves routine problems related to departmental policies and procedures
• Maintains calendars and schedules appointments independently
• Reviews, prioritizes, and determines action for incoming correspondence and mail
• Coordinates meetings, conferences, and special events
• Arranges catering, presentation materials, and equipment
• Plans travel and lodging and processes expense reports
• Orders office supplies and equipment
• Maintains filing systems and department records
• Requests equipment repairs and coordinates with facilities
• Creates and maintains reports, charts, spreadsheets, and databases
• Composes documents and updates departmental websites and records
• Assists with monitoring departmental expenditures and budget records
• Researches, analyzes, and summarizes data for reports
• Handles confidential information with discretion

Requirements:

• Requires high school diploma or equivalent and 3+ years of administrative experience
• Requires strong communication, organizational, multitasking, and problem-solving skills
• Requires intermediate proficiency in Microsoft Word, Excel, Access, PowerPoint, and internet tools
• Must be able to perform office tasks involving typing, filing, and prolonged sitting